May 7, 2019 Regular Meeting & Public Budget Hearing Minutes

*Videoconferencing will be used at Omni Mandalay, 221 Las Colinas Blvd E, Irving, TX 75039 – lobby, for the board meeting. The public may attend at either location.
** Anticipated Executive Session in high school room 123 following Regular Board meeting with no action anticipated being taken after. **

Board Meeting and Budget Presentation 6:30 p.m. in Joe Bena Auditorium

Mission
We endeavor to provide students of every ability with the support, dedication and quality instruction they need as they strive for personal excellence and work to fulfill the dreams and aspirations they have for their future.

Board Goals
1. To provide opportunities to improve overall student success by both recognizing and developing student achievement in all areas.
2. Maintain and improve the district’s fiscal stability, delivering excellent educational results at a cost commensurate with the community’s economic condition.
3. Continually evaluate, maintain and improve facilities that address the current and future needs of our district and provide students, employees and community members with an inviting, safe, efficient and modern infrastructure.
4. Expand methods to improve communication with parents and community members using multiple methods to promote proactive, interactive and meaningful two-way communication, including the use of the 21st century technologies.
5. Foster meaningful relationships with all stakeholders.
6. Continue to support the school district culture of a safe, welcoming and inclusive climate with a strong emphasis on effective strategies that support all students.

ROLL CALL: Pres. Camille Siano Enders,  VP Deb Grier, Kent Sanders, Jennifer Sexton, Shayne Mitchell, Joshua Menzies, Teresa Wood-Irvin

MEETING CALLED TO ORDER at  6:29 p.m. by President Siano Enders.

Also Present: Superintendent Macri, Business Official Rivenburg, Principal Conover, Principal Marvin, Athletic Director Hardenstine

SALUTE TO THE FLAG

AGENDA CHANGES – additions and/or deletions – addendum

PRESENTATION
– 2019-2020 School Budget
– 6th grade 2020-2021

SUPERINTENDENT’S STATUS REPORT/UPDATE
– School climate survey is out, 248 have been done so far.
– Parade is scheduled for 5/21 & will include teachers, HS choir, no band or music, ES PBIS students, Zack / Ryan P will be on a fire truck.
– UPK – 14/15 have enrolled so far, shooting for 26 students. Need to get the word out; transportation is not offered, however, we can do early drop off from 7:50-8:30 a.m. The YMCA will offer a wrap-around from 2-6 pm. They can also offer a wrap-around for K students from 3-6 pm after the UPK slots are filled.
– Raptor tech – license scanning system we will be getting – $1183 start-up fee, $500 / year after start up. We’re going with the basic program.

PRINCIPALS’ REPORTS/UPDATES
Principal Conover
– Budget vote in ES – K-12 art teachers will have an art show in the school

Principal Marvin
– Chicken BBQ (ribs or chicken) at the ES during the budget vote, outside
– ELA & Math assessments are done

AD Hardenstine
– 5/21 is a half-day with PD – teachers are doing turnkey training, trauma training, hands only CPR training & bus training.
– Sports-spring sports finishing up; track last week, softball next week, baseball possibly 5/20
– Scholar banquet at Settles Hill for seniors only on 5/29
– 6/3 is spring awards ceremony; community coaches meeting with school coaches

STUDENT LIAISON – Anna White
– In April, students in grades 9-12 attended a safe driving conference
– Creating a club for healthy habits
– Senior nights for spring sports are occurring
– On Earth Day, bagel platters were brought in for the teachers
– 5/16 – NHS inductions
– 5/18 – Walk in for prom starts at 5
– 5/30 – spring concert
– NHS is going to Century House to receive award

PRIVILEGE OF THE FLOOR

PRESENTATION/APPROVAL OF BOE MINUTES FOR ACTION:
Recommendation that the Board of Education approve the minutes of the April 9th & 17th, 2019 meetings as submitted.
Motion by: Board Member Sexton
Seconded by: Board Member Mitchell
In favor: 6
Opposed: 0
Motion Carried

NEW BUSINESS: BOE STANDING COMMITTEE REPORT – (2018-19 MEMBERS)
Audit Committee – Deb Grier (chair), Shayne Mitchell, Teresa Wood-Irvin
Buildings & Grounds Committee – Kent Sanders (chair), Shayne Mitchell, Jennifer Sexton – waiting for final version of 5-year plan
Education Committee – Jennifer Sexton (chair), Teresa Wood-Irvin, Deb Grier
Employee Relations Committee – Camille Siano Enders (chair), Kent Sanders, Deb Grier
Policy Committee – Joshua Menzies (chair), Teresa Wood-Irvin, Shayne Mitchell – met 4/15, working through the 6000 section, next meeting 5/16
Public Relations Committee – Deb Grier (chair), Jennifer Sexton

BOARD ITEM:
1. Accept Board Member Resignation. Announcement
The board of education accepts the resignation of board member Joshua Menzies, declares his seat vacant and thanks him for his service.
In regard to the vacancy left by Mr. Menzies’ resignation, the seat will be left vacant until the next regular election on May 21, 2019, at which time the seat will be filled for Mr. Menzies’ remaining term, expiring on June 30, 2021, with the elected board candidate who garners the third highest vote.

2. Approve Legal Defense.
BE IT RESOLVED that the Board of Education of the Duanesburg Central School District, with the consent of its insurance carrier, hereby authorizes the defense of the District and approves the request of Superintendent Frank Macri, that the District provide a defense to the lawsuit filed on behalf of C.C., a minor, by her parent and natural guardian, Alyssa Craig, against the Superintendent and the Duanesburg Central School District, and to indemnify Mr. Macri, in the event of a judgment against him as an employee of the District, acting within the scope of his duties.
Motion by: Board Member Sanders
Seconded by: VP Grier
In favor: 6
Opposed: 0
Motion Carried

FINANCIAL ITEMS:
1. Accept Claims Auditor’s Comments on April 16 and May 1, 2019 reports.
General Warrant   # 19  $134,204.23
#20 $389,498.08
Motion by: Board Member Sexton
Seconded by: Board Member Wood-Irvin
In favor: 6
Opposed: 0
Motion Carried

2. Approve CASDA Agreement.
BE IT RESOLVED that the Board of Education of the Duanesburg Central School District hereby approves the agreement dated May 7, 2019 by and between Duanesburg and CASDA, for CASDA to provide consultant service to the Duanesburg faculty and staff, authorizes the Superintendent to execute the contract, and authorizes the payment contained therein.
Motion by: Board Member Mitchell
Seconded by: Board Member Sexton
In favor: 6
Opposed: 0
Motion Carried

3. Approve Contract for Health and Welfare Services with Schenectady City School District.
Recommendation that the Board of Education approve the health and welfare services contract between Schenectady City School District and Duanesburg CSD for the 2018-2019 school year as recommended by the business official.
Motion by: Board Member Wood-Irvin
Seconded by: Board Member Sanders
In favor: 6
Opposed: 0
Motion Carried

4. Approve Funding Reserves Resolution.
RESOLVED, that the Board of Education of Duanesburg Central School District hereby authorizes the funding of the District approved reserves with the excess of 4% from unassigned fund balanced at June 30, 2019. The allocation of such fund balance will be determined subsequent to June 30, 2019 and prior to setting the tax levy.
Motion by: Board Member Mitchell
Seconded by: Board Member Sanders
In favor: 6
Opposed: 0
Motion Carried

5. Approve ECA Club and Stipend.
BE IT REASOLVED that the Board of Education of the Duanesburg Central School District hereby approves Robotics Club as an Extra Curricular Activity be added to the DTA Contract effective with the 2019-2020 school year. The stipend for this ECA shall be $1,618 per year.
Motion by:  Board Member Sanders
Seconded by: Board Member Sexton
In favor: 6
Opposed: 0
Motion Carried

6. Approve Contract for Health and Welfare Services with Rensselaer City School District.
Recommendation that the Board of Education approve the health and welfare services contract between Rensselaer City School District and Duanesburg CSD for the 2018-2019 school year as recommended by the business official.
Motion by: Board Member Sanders
Seconded by: Board Member Mitchell
In favor: 6
Opposed: 0
Motion Carried

PERSONNEL ITEMS:
1. Accept Resignation.
Recommendation that the Board of Education approve the resignation of Lynn Williams, cleaner, effective April 26, 2019.
Motion by: Board Member Wood-Irvin
Seconded by: Board Member Mitchell
In favor: 6
Opposed: 0
Motion Carried

2. Amend Prior Appointment Wording.
BE IT RESOLVED that the Board of Education of the Duanesburg Central School District hereby approves the correction for the following April 9, 2019 appointments:
Ryan Fink – Full-time Bus driver in training effective retroactive to April 10, 2019
Rachel Pistana-Farnum – Full-time Bus driver in training effective retroactive to April 10, 2019
Motion by: Board Member Sanders
Seconded by: Board Member Sexton
In favor: 6
Opposed: 0
Motion Carried

3. Approve Appointments.
Recommendation that the Duanesburg Board of Education approve the following appointments as recommended by the superintendent. All appointments are pending fingerprint clearance. All appointments are “employees at will” and the appointment at this time does not guarantee employment for the entire school term/year.

BOCES Substitute List
Rachel Pistana-Farnum  Full-time bus driver effective retroactive to May 2, 2019
Kevin DiTondo   Grade 11 Co-Advisor
Motion by: Board Member Sexton
Seconded by: Board Member Mitchell
In favor: 6
Opposed: 0
Motion Carried

4. Approve Election Inspectors.
Recommendation that the Duanesburg Board of Education approve the following election inspectors for the May 21, 2019 Budget Vote/BOE Election at the rate of $11.10 per hour as recommended by the business official.
Maxine Christman, Rosemary Schiftner and Doris Barr
Motion by: Board Member Sexton
Seconded by: Board Member Sanders
In favor: 6
Opposed: 0
Motion Carried

5. Approve Tenure Appointments.
BE IT RESOLVED that the Board of Education of the Duanesburg Central School District, upon the recommendation of the Superintendent of Schools, hereby appoints the following instructional employees to tenure in the following tenure areas, effective on the day noted:
Name, Tenure Area,  Effective Date
Kristina Goebel, School Counseling & Guidance, August 5, 2019
Melinda Stecher, Elementary, September 1, 2019
Lisa Dennison, Social Studies, September 1, 2019
Michael Gauthier, Industrial Arts, September 1, 2019
Motion by: Board Member Sanders
Seconded by: Board Member Sexton
In favor: 6
Opposed: 0
Motion Carried

OTHER ITEMS:
1. Approve Disposal of Obsolete Books.
Recommendation that the Duanesburg Board of Education approve the disposal of obsolete books:
Lists provided by high school English teachers as recommended by the superintendent.
Motion by: Board Member Mitchell
Seconded by: Board Member Sexton
In favor: 6
Opposed: 0
Motion Carried

2. Approve the 2019-2020 Board Meeting Calendar.
Recommendation that the Duanesburg Board of Education approve the 2019-2020 Board Meeting calendar as recommended by the superintendent.
Motion by: Board Member Mitchell
Seconded by: Board Member Wood-Irvin
In favor: 6
Opposed: 0
Motion Carried

3. Approve CSE & CPSE minutes.
Recommendation that the Duanesburg Board of Education approve the CSE minutes of March 27, April 8, 9, and 10, 15, & 17, 2019 meetings as submitted.
Motion by: Board Member Sanders
Seconded by: VP Grier
In favor: 6
Opposed: 0
Motion Carried

DISCUSSION:
Student walkers dismissed from high school
Policy 7132 – Non-Resident Students
Policy 5410 – Purchasing (2nd review)

ENTER INTO EXECUTIVE SESSION:
Motion by Board member Sexton, seconded by Board Member Mitchell, to enter into executive session to discuss pending litigation.
In favor: 6
Opposed: 0
Motion Carried

Recess of meeting at 6:23 p.m.

OUT OF EXECUTIVE SESSION at 8:45 p.m.
Motion by: Board Member Sanders
Seconded by: Board Member Wood-Irvin
In favor: 6
Opposed: 0
Motion Carried

Meeting adjourned at  8:45 p.m.
Motion by: Board Member Sexton
Seconded by: Board Member Mitchell
In favor: 6
Opposed: 0
Motion Carried

Dates to remember:
May 7 – Board of Education & Public Budget Hearing, 6:30 p.m., Joe Bena Auditorium
8 – AP English Literature Exam, HS
9 – 1st Grade Hoedown, 9 a.m. ES Cafeteria
PTA Meet the Board Member Candidates Night, 7:00 p.m., Joe Bena Auditorium
10 – AP US History Exam, HS
14 – AP Calculus Exam, HS
15 – AP English Language Exam, HS
16 – AP World History Exam, HS
National Honor Society Induction Ceremony, 6:00 p.m., Joe Bena Auditorium
18 – Senior Prom Walk-In, 5 p.m.
Prom
21 – Half Day K-12 Students
Annual School District Budget Vote, 1-9 p.m., ES Lobby
Memorial Day Parade, 6:30 p.m.
22 – NYS 4th Grade Science Performance Exam
23 – Kindergarten Memories, 9 a.m., ES
NYS 8th Grade Science Performance Exam
Sr. Trip to Albany Capitol
Sr. Awards, 6:30 p.m., HS
24 – School Closed
K-12 Interim Reports Posted
27 – Memorial Day, observed – No School
29 – Scholar Athlete Dinner
30 – JR/SR HS Spring Concert, 6:00 p.m., Joe Bena Auditorium
31 – JR/SR HS Band Field Trip – Trills & Thrills

FM/JR/JF/AC/JM/PH/KW/RU/CD/SG/LG/WB/cej: 5/3/19

ADDENDUM #1 TO May 7. 2019 BOE Meeting

PERSONNEL ITEM:
6.  Accept Resignation.
Recommendation that the Board of Education approve the resignation of James Kelley, Jr, part-time cleaner, effective May 12, 2019.
Motion by: VP Grier
Seconded by: Board Member Sanders
In favor: 6
Opposed: 0
Motion Carried

7.  Approve Appointment.
Recommendation that the Duanesburg Board of Education approve the following full-time appointment as recommended by the superintendent. All appointments are “employees at will”.
James Kelley, Jr.  Full-time evening cleaner effective May 13, 2019
Motion by: Board Member Sexton
Seconded by: Board Member Mitchell
In favor: 6
Opposed: 0
Motion Carried

OTHER ITEMS:
4.  Approve Graduation Award.
Recommendation that the Duanesburg Board of Education approve the following graduation award as recommended by the superintendent:
Mariaville Civic Association
Motion by: Board Member Mitchell
Seconded by: Board Member Sanders
In favor: 6
Opposed: 0
Motion Carried

Respectfully submitted,
Celeste Junge
District Clerk