July 2, 2019 Regular Meeting Minutes

MISSION 
We endeavor to provide students of every ability with the support, dedication and quality instruction they need as they strive for personal excellence and work to fulfill the dreams and aspirations they have for their future.

BOARD GOALS
1. To provide opportunities to improve overall student success by both recognizing and developing student achievement in all areas.
2. Maintain and improve the district’s fiscal stability, delivering excellent educational results at a cost commensurate with the community’s economic condition.
3. Continually evaluate, maintain and improve facilities that address the current and future needs of our district and provide students, employees and community members with an inviting, safe, efficient and modern infrastructure.
4. Expand methods to improve communication with parents and community members using multiple methods to promote proactive, interactive and meaningful two-way communication, including the use of the 21st century technologies.
5. Foster meaningful relationships with all stakeholders.
6. Continue to support the school district culture of a safe, welcoming and inclusive climate with a strong emphasis on effective strategies that support all students.

ROLL CALL: Pres.  Camille Siano Enders VP Deb Grier Jennifer Sexton        Shayne Mitchell  Teresa Wood-Irvin  Henrietta “Hank” Dunn Dianne Grant

MEETING CALLED TO ORDER at  6:58 p.m. by  President Siano Enders.

Also Present: Superintendent Macri, Business Official Rivenburg

SALUTE TO THE FLAG

AGENDA CHANGES – additions and/or deletions

Motion by Board Member Dunn, seconded by Board Member Mitchell to enter into executive session to discuss personnel issues. 
In favor:  7
Opposed:  0       
Motion Carried

Entered into executive session at 7:00 p.m.
Motion by VP Grier, seconded by Board Member Sexton.
In favor:  7
Opposed:  0       
Motion Carried
Entered into executive session at 7:00 p.m.

OUT OF EXECUTIVE SESSION AT 7:29 p.m.
Motion by VP Grier, seconded by Board Member Sexton.
In favor:  7
Opposed:  0       
Motion Carried

Meeting resumed at 7:30 p.m.

SUPERINTENDENT’S STATUS REPORT/UPDATE
–  Awesome ELA bootcamp held at ES with Polly Benjamin & Rachel Woodrow
–  Custodian “Cappy” – either an American Red Rose or dwarf red leaf maple will be planted with a bench in memory of him.
–  Graduation went well, we have a 98% graduation rate as the teachers & students work really hard to succeed, thinking about the whole board standing for diploma presentation.
–  Need special BOE meeting for CSE meetings. Board needs to approve by 7/18. Discussion concluded will be on 7/17 at 5:00 in the district office. Will need locations of all people to comply with open meeting policy.
–  HS needs – IEPs in the high school – SPED teachers are pushing into global, living environments, math & English. We have money built into our budget so there wouldn’t be a burden on it. Will post for another FT SPED teacher.

PRIVILEGE OF THE FLOOR – N/A

PRESENTATION/APPROVAL OF BOE MINUTES FOR ACTION:
Recommendation that the Board of Education approve the minutes of the June 11, 2019 meeting as submitted.
Motion by: Board Member Sexton
Seconded by: VP Grier
In favor:  5
Opposed: 0
Abstain: 2 (Siano Enders/Grant)
Motion Carried

NEW BUSINESS: BOE STANDING COMMITTEE REPORT – (2018-19 MEMBERS)
Audit Committee – Deb Grier (chair), Shayne Mitchell, Teresa Wood-Irvin
Buildings & Grounds Committee – Kent Sanders (chair), Shayne Mitchell, Jennifer Sexton – discussed new sign at ES where old sign was in the planter – possibly pointing to school areas
Education Committee – Jennifer Sexton (chair), Teresa Wood-Irvin, Deb Grier
Employee Relations Committee – Camille Siano Enders (chair), Kent Sanders, Deb Grier
Policy Committee – Teresa Wood-Irvin, Shayne Mitchell
Public Relations Committee – Deb Grier (chair), Jennifer Sexton

BOARD ITEM:
BOE STANDING COMMITTEES– (2019-20 MEMBERS)
Audit Committee – Dianne Grant (chair), Hank Dunn, Teresa Wood-Irvin
Buildings & Grounds Committee – Shayne Mitchell (chair), Jennifer Sexton, Hank Dunn
Education Committee – Jennifer Sexton (chair), Teresa Wood-Irvin, Deb Grier
Employee Relations Committee – Camille Siano Enders (chair), Deb Grier, Dianne Grant
Policy Committee – Teresa Wood-Irvin (chair), Shayne Mitchell, Hank Dunn
Public Relations Committee – Deb Grier (chair), Jennifer Sexton

FINANCIAL ITEMS:
1. Accept Claims Auditor’s Comments on June 12 & , 2019 reports.
General Warrant   # 23  $    84,756.54
Capital Warrant      12  $  105,289.89     
Motion by: Board Member Mitchell
Seconded by: VP Grier
In favor:  7
Opposed: 0
Motion Carried 

2. Accept Financial Reports.
Recommendation that the Duanesburg Board of Education accept the Appropriation Status, Revenue Status and Treasurer’s reports as provided by the treasurer and recommended by the business official.
Motion by: Board Member Wood-Irvin
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried 

3. Approve Physician Services Agreements for Employees and Students.
Recommendation that the Duanesburg Board of Education approve the Physician Services Agreements with Bassett Medical Center for employees and students for the 2019-2020 school year as recommended by the business official.
Motion by: Board Member Grant
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried 

4. Approve Agreement with BOCES for Copier Services.
WHEREAS, the Board of Education of the Duanesburg Central School District (hereinafter referred to as the “District”) desires to enter into a five year service agreement with the Albany-Schoharie-Schenectady-Saratoga Board of Cooperative Educational Services (hereinafter referred to as “CR BOCES”) in order for the CR BOCES to furnish copier services to the District pursuant to New York State Education Law §1950(4)(jj), those services being Administrative services in Co-Ser 604.

NOW, THEREFORE, it is RESOLVED, that the Board of Education of the Duanesburg Central School District agrees to enter into a contract with the CR BOCES for the provision of said services to the District and not to exceed in total over the life of this agreement the annual amount of $88,362 and associated CR BOCES charges with such amount to include annual CR BOCES support costs and applicable taxes and surcharges, and with such support costs and applicable taxes and surcharges included at the current rate and subject to change as established in the CR BOCES budget or mandated by any federal, state or local authority.
This amount may be amended with the approval of both parties. The District will be liable to CR BOCES for early cancellation or withdrawal from this agreement to the same extent that CR BOCES is liable to any vendor(s) of these services, including liability for applicable penalties or liquidated damages, and the District will also be liable for costs and expenses, including reasonable attorneys’ fees and disbursements, incurred by CR BOCES as consequence of any such early cancellation or withdrawal. The District further agrees to indemnify, defend and hold BOCES, its elected officials, its employees, and agents, harmless from any and all liability, claims including bodily injury or property damage, causes of action, damages and expenses, including attorney fees, which may arise out of the negligent actions of the District, its elected officials, employees, agents, invitees, and volunteers while using this service.
Payment will be made as part of a regular annual CR BOCES contract for services, further, this agreement is subject to the approval of the Board of Education of CR BOCES. This contract will be for a maximum period of 60 months commencing on or about July 2019 and continuing through June 2025.
Motion by: Board Member Mitchell
Seconded by: Board Member Wood-Irvin
In favor:  7
Opposed: 0
Motion Carried

5. Approve Participation in Cooperative Bidding.
Recommendation that the Duanesburg Board of Education approve participating in Cooperative Bidding for the 2019-2020 school year as recommended by the  business official.  Lead agency is Capital Region BOCES.  Motion by: Board Member Sexton
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried

6. Approve Client/Agency Retainer Agreement.
Recommendation that the Board of Education approve the agreement between Girvin & Ferlazzo PC
and Duanesburg Central School district for legal services during the 2019-2020 school year.  This     agreement shall not be binding on the parties until authorized and signed by each party’s respective representatives.
Motion by: Board Member Sexton
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried In favor: 
Opposed: 

7. Approve Stipend for Administration of UPK Program.
BE IT RESOLVED that the Board of Education of the Duanesburg Central School District hereby approves the stipend for Administration of the 2019-2020 Universal Pre-Kindergarten (UPK) Program at a full school year rate of $4,434. Funding source is from the Universal Pre-Kindergarten (UPK) Program grant in the F Fund. Stipend to be paid on the last payroll of the 2019-2020 school year.
Motion by: Board Member Dunn
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

8. Approve Contract for Health and Welfare Services with Middleburgh Central School.
Recommendation that the Board of Education approve the health and welfare services contract between Middleburgh Central School and Duanesburg CSD for the 2018-2019 school year as recommended by the business official.
Motion by: Board Member Sexton
Seconded by: Board Member Grant
In favor:  7
Opposed: 0
Motion Carried

PERSONNEL ITEMS:
1. Accept Resignation.
Recommendation that the Board of Education approve the resignation of Stephen Sanders, cleaner, effective June 20, 2019.
Motion by: VP Grier
Seconded by: Board Member Grant
In favor:  7
Opposed: 0
Motion Carried

2. Accept Resignation.
Recommendation that the Board of Education approve the resignation of Melissa Millington, Special Education teacher, effective June 30, 2019.
Motion by: Board Member Sexton
Seconded by: Board Member Mitchell
In favor:  7
Opposed: 0
Motion Carried

3. Accept Resignation for Retirement.
Recommendation that the Board of Education approve the resignation of Theresa McCabe, third grade teacher, effective June 30, 2019.
Motion by: Board Member Wood-Irvin
Seconded by: Board Member Grant
In favor:  7
Opposed: 0
Motion Carried

4. Approve Appointment.
BE IT RESOLVED, that the Board of Education of the Duanesburg Central School District hereby accepts the recommendation of the Superintendent to appoint Kelly Houghtaling to a four (4) year probationary appointment as a School Counselor in the School Counseling & Guidance tenure area, Step 4, commencing July 3, 2019 and ending July 2, 2023, contingent upon compliance with the requirements of the Education Law. Ms. Houghtaling holds permanent certification in School Counseling.
Motion by: VP Grier
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried

5. Approve Appointment.
BE IT RESOLVED, that the Board of Education of the Duanesburg Central School District hereby accepts the recommendation of the Superintendent to appoint J. Adam Cole, Jr. to a four (4) year probationary appointment as a Math teacher in the Math tenure area, Step 8, commencing September 1, 2019 and ending August 31, 2023, contingent upon compliance with the requirements of the Education Law. Mr. Cole holds NYS Professional certification in Mathematics 7-12.
Motion by: Board Member Dunn
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

6. Approve Appointments.
Recommendation that the Duanesburg Board of Education approve the following appointments as recommended by the superintendent, building principals and athletic director. All appointments are pending fingerprint clearance. ECA appointments are for the applicable 2019-20 sport season, beginning with pre-season practice and ending at the conclusion of the season, including sectional play. All appointments are “employees at will” and the appointment at this time does not guarantee employment for the entire school season/term/year.

BOCES Substitute List
Sonya Perillo   Full-time Teacher Aide effective 9/5/19
Melinda Stecher  Summer School Reading Teacher effective 7/8/19-8/2/19
Richard Duff   Summer School Reading Teacher effective 7/8/19-8/2/19
Lori Galea   Summer School Aide effective 7/8/19-8/16/19
Jillian Pigliavento  Summer School Special Ed Teacher effective 7/8/19-8/16/19
Rachel Woodrow  Substitute Summer School Teacher effective 7/8/19-8/16/19
Erin Goodwin   Substitute Summer School Teacher effective 7/8/19-8/16/19
Robert Lane   Substitute Summer School Teacher effective 7/8/19-8/16/19
Maria Halasz   Substitute Summer School Teacher effective 7/8/19-8/16/19

ECA Appointments: 7/1/19 – 6/30/20 (Groups)
Mary-Clare Waltz  Es Musical Director
Mira Ordon   HS Musical Director
Noreen Egan    HS Musical Assistant Director
Amanda Chovan  ES Extended Art
Michele Hall   FBLA
Scott Hopkins   Jazz Band
Michael Gauthier  Lego Club
Karen Kanarkiewicz  Leo Club
Lisa Dennison   Masterminds
Dave Schalekamp  Mock Trial
Lisa DellaRocco  National Honor Society
Deborah Johnson  ES Odyssey of the Mind – Co-Advisor
Jillian Pigliavento  ES Odyssey of the Mind – Co-Advisor
Kevin DiTondo   Outing Club
Polly Benjamin  ES PBIS – Co-Advisor
Bridget Minute  ES PBIS – Co-Advisor
Andrea Amorosi  JR/SR PBIS – Co-Advisor
Kristina Goebel  JR/SR PBIS – Co-Advisor
Laurel Hallberg  JR/SR PBIS – Co-Advisor
Michael Gauthier  Robotics
Melinda Stecher  ES Store
Erin Goodwin   ES Service Club – Co-Advisor
Kelly Ferris   ES Service Club – Co-Advisor
Bridget Minute  ES Social Club – Co-Advisor
Maureen Chico  ES Social Club – Co-Advisor
Christina Stryjek  S.T.E.M. Club
Chris Danapilis   ES Student Council
Rebecca Pless   HS Student Council
Laura Hopkins   HS Student Council Assistant Advisor
Andrea Amorosi  Yearbook – HS
Melanie O’Neill  Yearbook – ES
Ben Riehlman   Grade 8
Karen Hildenbrandt  Grade 9
Cindy Rundblad  Grade 10 – Co-Advisor
Kristina Goebel  Grade 10 – Co-Advisor
Lisa Dennison   Grade 11 – Co-Advisor
Chris Herron   Grade 11 – Co-Advisor
Rebecca Pless   Grade 12 – Co-Advisor
Kevin DiTondo   Grade 12 – Co-Advisor
Polly Benjamin  ES Building Mentor Coordinator
Laura Hopkins   JR/SR Building Mentor Coordinator
Mira Ordon   Health & Wellness Dept. Coordinator
Rebecca Pless   Humanities Co-Coordinator – HS
Chris Herron   Humanities Co-Coordinator – HS
Polly Benjamin  Humanities Co-Coordinator – ES
Shannon Gordon  SPED Transition Coordinator
Erin Goodwin   STEM Coordinator – ES
Melissa Gregory  STEM Coordinator – Science
Lisa DellaRocco  STEM Coordinator – Math
 
ECA Appointments: 7/1/19 – 6/30/20 (Sports)
Gary Morin   Varsity Football Co-Coach (BKW)
Richard Duff   Varsity Football Co-Coach (DCS)
Ben Riehlman   Mod Football (DCS)
Kevin Whitfield   Mod Football (BKW)
Chris Herron   Girls’ Varsity Soccer
Ashlyn Piercey   Mod Girls’ Soccer
Ryan Patrie   Girls’ Varsity Volleyball
Jacob Armstrong  JV Girls’ Volleyball
Jacob Armstrong  Mod Boys’ Basketball
George Martin   Mod Boys’ Basketball
Chris Herron   Girls’ Varsity Basketball
Kristina Graziadei  Girls’ JV Basketball
Catie Wilson   Mod Girls’ Basketball
Chris Wyanski   Bowling
Mark Gillmeister  Varsity Boys’ Track
Phil Sexton   Mod Track
Chris Wyanski   Varsity Baseball
Benjamin Jenkins  Mod Baseball
Catie Wilson   Mod Softball
Donna Wilkes   Varsity Girls’ Track
David Schalekamp  Golf
Motion by: VP Grier
Seconded by: Board Member Wood-Irvin
In favor:  7
Opposed: 0
Motion Carried

OTHER ITEMS:
1. Approve Policy.
Recommendation that the Board of Education approve the following policy as recommended by the superintendent:
Policy 7132 – Non-Resident Students
Motion by: Board Member Sexton
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried

2. Accept Donation.
Recommendation that the Duanesburg Board of Education accept the following item donated by the Capital District YMCA:
Step Mill in fair condition valued at $430.
Motion by: VP Grier
Seconded by: Board Member Mitchell
In favor:  7
Opposed: 0
Motion Carried

3. Approve CSE & CPSE minutes.
Recommendation that the Duanesburg Board of Education approve the CSE & CPSE minutes of May 15, June 4, 7, 13 and 17, 2019 meetings as submitted.
Motion by: VP Grier
Seconded by: Board Member Dunn
In favor:  7
Opposed: 0
Motion Carried

4. Approve Disposal of Obsolete Books.
Recommendation that the Duanesburg Board of Education approve the disposal of obsolete books:
Buen Viaje Glencoe Spanish 1 Buen Viaje Glencoe Spanish 2 Identidades
ISBN: 978-0-07-879138-3  ISBN: 978-0-07-879140-6  ISBN: 978-0-205-03473-4
Publisher: McGraw-Hill  Publisher: McGraw-Hill  Publisher: Pearson  
Copyright: 2008   Copyright: 2008   Copyright: 2013  
Number to be discarded:120  Number to be discarded: 59  Number to be discarded: 17
as recommended by the high school principal.
Motion by: VP Grier
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

DISCUSSION:
CITGO Spirit Pump Program

Adjournment of meeting at 8:15 p.m.
Motion by: Board Member Grant
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

Respectfully submitted,
Celeste E. Junge
District Clerk

Dates to remember:
July 2 Reorg & Regular BOE meeting, 6:30 pm, Joe Bena Auditorium
Aug 13 BOE meeting, 6:30 pm, Joe Bena Auditorium
Sept  3 & 4 Staff Development Day – no students
5 Classes begin
Kindergarten orientation
11 BOE meeting, 6:30 pm, Joe Bena Auditorium

FM/JR/JF/AC/JM/PH/KW/RU/CD/SG/LG/WB/cej: 7/1/19