Board of Education Meeting Minutes Nov. 13, 2018

5:30 pm – Policy Committee meets in HS Learning Commons
Anticipated Executive Session in HS Room 123 following Regular Board meeting with no action anticipated being taken after.

Mission – We endeavor to provide students of every ability with the support, dedication and quality instruction they need as they strive for personal excellence and work to fulfill the dreams and aspirations they have for their future.

Board Goals – To provide opportunities to improve overall student success by both recognizing and developing student achievement in all areas, maintain and improve the district’s fiscal stability, delivering excellent educational results at a cost commensurate with the community’s economic condition, continually evaluate, maintain and improve facilities that address the current and future needs of our district and provide students, employees and community members with an inviting, safe, efficient and modern infrastructure, expand methods to improve communication with parents and community members using multiple methods to promote proactive, interactive and meaningful two-way communication, including the use of the 21st century technologies, foster meaningful relationships with all stakeholders and continue to support the school district culture of a safe, welcoming and inclusive climate with a strong emphasis on effective strategies that support all students.

ROLL CALL: Pres. Camille Siano Enders, VP Deb Grier, Kent Sander, Jennifer Sexton, Shayne Mitchell, Joshua Menzies, Teresa Wood-Irvin

MEETING CALLED TO ORDER at: 6:32 p.m. by President Siano Enders

Also Present: Superintendent Macri, Business Official Rivenburg, Principal Conover, Principal Marvin, Athletic Director Hardenstine

SALUTE TO THE FLAG

AGENDA CHANGES – additions and/or deletions

SUPERINTENDENT’S STATUS REPORT/UPDATE
–  Tabletop with Board President Siano Enders, Schenectady Co Sheriff’s dept., NYS troopers, school transportation, ambulance, FD & school personnel was well attended. The discussion was an active shooter. There was good input & learning.
–  SRO – rec’d 2nd draft of MOA, there are some changes that need to be done in this one. The attorney will review and hopefully by December will approve.
– 11/16 – PD day – last one had 350 folks from other schools
Possible 2-4# of snow…snow day….breakfast may be put off
– Bus drivers – shortage – our need is exceeding what we have – will be advertising all over

PRINCIPALS’ REPORTS/UPDATES
Principal Marvin – coming back from DC – beautiful weather
Her staff/depts. are dissecting data info

Principal Conover – bussing – they’re waiting for kids to get in/unload & their day is starting at about 8:30, procedure is changing – buses can drop off & go, parents can come in w/buses. A final decision on  this will be made by end of December for January.
Veterans Day assembly was awesome! Hats off to all.

AD Hardenstine –
XC sectionals – girls placed 1st, boys – 5th place
Elaine A & Andy D were tops
Girls competed LI & placed 5th
Awards ceremony is next Monday for fall sports.
JV/V sports started last week, modified started this week.
Need coach for V softball & V B Track

PRIVILEGE OF THE FLOOR

MOTION MADE TO ENTER INTO EXECUTIVE SESSION at 6:58 p.m. to discuss current litigation matters and employment of particular personnel.
Motion by: Board Member Menzies
Seconded by: Board Member Sanders
In favor:  7
Opposed:  0     
Motion Carried

OUT OF EXECUTIVE SESSION at 7:13 p.m.
Motion by: Board Member Menzies
Seconded by Board Member Sexton
In favor:  7
Opposed:  0     
Motion Carried

Regular Board Meeting reconvened at 7:18 p.m.

PRESENTATION/APPROVAL OF BOE MINUTES FOR ACTION:
Recommendation that the Board of Education approve the minutes of the October 22, 2018 meeting as submitted.
Motion by: Board Member Wood-Irvin
Seconded by: Board Member Mitchell
In favor: 7 
Opposed: 0
Motion Carried

NEW BUSINESS: BOE STANDING COMMITTEE REPORT – (2018-19 MEMBERS)
Audit Committee – Deb Grier (chair), Shayne Mitchell, Teresa Wood-Irvin
Buildings & Grounds Committee – Kent Sanders (chair), Shayne Mitchell, Jennifer Sexton
Education Committee – Jennifer Sexton (chair), Teresa Wood-Irvin, Deb Grier
Employee Relations Committee – Camille Siano Enders (chair), Kent Sanders, Deb Grier
Policy Committee – Joshua Menzies (chair), Teresa Wood-Irvin, Shayne Mitchell
Public Relations Committee – Deb Grier (chair), Jennifer Sexton

FINANCIAL ITEMS:
1. Accept Claims Auditor’s Comments on October 17 and 30, 2018 reports.
Capital Warrant # 7 $13,499.00
General Warrant 8 $112,568.66
9 $426,943.12
Motion by: Board Member Sanders
Seconded by: VP Grier
In favor:  7
Opposed: 0
Motion Carried

2. Accept Financial and External Audit Reports.
Recommendation that the Duanesburg Board of Education accept the Appropriation Status, ECA (ending 9/30/18), Revenue Status, Treasurer and External Audit Reports as provided by the treasurer and recommended by the business official.
Motion by: Board Member Menzies
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

3. Accept Audit Response Management Letter.
Recommendation that the Duanesburg Board of Education accept the Audit Management Response letter as recommended by the superintendent and business official.
Motion by: Board Member Sanders
Seconded by: Board Member Wood-Irvin
In favor:  7
Opposed: 0
Motion Carried

4. Approve Solar Energy Project Resolution.
RESOLUTION PURSUANT TO RPTL SEC. 487
WHEREAS, the District received notice on behalf of General Electric International Inc. (GE) of GE’s intent to develop a solar project on properties within the District identified as Parcels: 43.00-2-13, 55.00-4-9, 66.00-2-26.2 and 66.53-1-2.
BE IT RESOLVED that the District will require GE and/or the owners of the properties to enter into a payment in lieu of taxes (PILOT) agreement with the District pursuant to the provisions of the New York Real Property Tax Law Section 487 in connection with the construction of a solar project on the property.
BE IT FURTHER RESOLVED that the Board authorizes Frank Macri, Superintendent of Schools, to advise GE and/or the owners of the properties that the District will require GE and/or the owners of the properties to enter into a PILOT agreement with the District pursuant to the provisions of the New York Real Property Tax Law Section 487 in connection with the construction of solar projects and ratifies any action already taken by Frank Macri in that regard.
Motion by: Board Member Sanders
Seconded by: VP Grier
In favor:  7
Opposed: 0
Motion Carried

5. Accept NYS Bullet Legislative Grant and Increase General Fund.
Recommendation that the Duanesburg Board of Education approve the following budget amendment:
$25,000 increase to legislative Grant #GRT162463S dated October 23, 2018, increase to the General Fund (Account A2630.490-00-00) for auditorium presentation system equipment as recommended by the superintendent and business official.
Motion by: Board Member Mitchell
Seconded by: Board Member Menzies
In favor:  7
Opposed: 0
Motion Carried

PERSONNEL ITEMS:
1. Accept Resignation.
Recommendation that the Board of Education approve the resignation of Noreen Kearney, evening cleaner, effective November 16, 2018.
Motion by: Board Member Menzies
Seconded by: Board Member Mitchell
In favor:  7
Opposed: 0
Motion Carried

2. Approve Appointments.
Recommendation that the Duanesburg Board of Education approve the following substitute and ECA appointments as recommended by the superintendent and athletic director. All Appointments are pending fingerprint clearance. ECA appointments are for the applicable 2018-19 school year. All appointments are “employees at will” and the appointment at this time does not guarantee employment for the entire school season/term/year.
BOCES Substitute list
Craig Zoch Substitute Cleaner
Curt Rowley JV Wrestling Coach
Mark Caufield Modified Wrestling Coach (change from JV Coach)
Ashlyn Piercey Volunteer Girls’ Basketball Coach
George Martin Boys’ Modified (grade 7) Basketball Coach
Motion by: Board Member Wood-Irvin
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

OTHER ITEMS:
1. Approve Disposal of Obsolete Books.
Recommendation that the Duanesburg Board of Education approve the disposal of obsolete books as recommended by the superintendent and elementary school principal on the list submitted.
Motion by: VP Grier
Seconded by: Board Member Sexton
In favor:  7
Opposed: 0
Motion Carried

2. Accept Donation.
Recommendation that the Duanesburg Board of Education accept the following donation as recommended by the athletic director and business official:
NordicTrack treadmill Model T5.7, valued at $300, donated by Diana Pineda
Motion by: VP Grier
Seconded by: Board Member Menzies
In favor:  7
Opposed: 0
Motion Carried

3.Approve CSE minutes.
Recommendation that the Duanesburg Board of Education approve the CSE minutes of October 23, 25, 26, 30, November 2, and 5, 2018 meeting as submitted.
Motion by: Board Member Sanders
Seconded by: Board Member Mitchell
In favor:  7
Opposed: 0
Motion Carried

ADDENDUM #1
PERSONNEL ITEM:
3. Accept Resignation.
Recommendation that the Board of Education approve the resignation of Donna Rost, full-time bus driver, effective November 30, 2018.
Motion by:  VP Grier
Seconded by: Board Member Sanders
In favor: 7
Opposed: p
Motion Carried

ADDENDUM #2
PERSONNEL ITEM:
4.  Approve Appointment.
Recommendation that the Duanesburg Board of Education approve the following substitute appointment as recommended by the superintendent. All Appointments are pending fingerprint clearance and are “employees at will”. The appointment at this time does not guarantee employment for the entire school term/year.
Anne Frey, Substitute cleaner effective 11/14/18
Motion by:  VP Grier
Seconded by: Board Member Mitchell
In favor: 7
Opposed: 0
Motion Carried

ADDENDUM #3
FINANCIAL ITEM:
6. Approve Settlement Agreement with Plank, LLC.

WHEREAS, The Duanesburg Central School District and Plank, LLC are parties to a contract dated March 23, 2017 (“Contract”) relating to the capital construction project known as “High School Alterations and Additions” (“Project”); and,
WHEREAS, the two parties have discussed the close out of the Contract and the various claims each party has concerning said Project and arrived at a final settlement agreement.
THEREFORE, IT IS HEREBY RESOLVED THAT, upon the recommendation of the Superintendent of Schools, the Settlement Agreement between the Duanesburg Central School District and Plank, LLC dated November 13, 2018 (“Agreement”) is hereby approved as the final agreement and payment related to this Contract. The President of the Board is authorized to execute said agreement on behalf of the School District. The Superintendent of Schools is authorized to execute any additional documents required to place the Agreement into effect and make the payments required under said Agreement.
Motion by: VP Grier
Seconded by: Board Member Menzies.
In favor:  7
Opposed:  0     
Motion Carried

DISCUSSION:
2019-20 Budget Calendar

Wellness Policy 5002, added, reviewed as 1st reading, to be approved at 12/11/18 meeting.

ADJOURNMENT of regular meeting at 7:48 p.m.
Motion by: Board Member Sanders
Seconded by: Board Member Menzies
In favor: 7
Opposed: 0
Motion Carried

Dates to remember:
November 15: 
Half Day K-6 Students / Parent-Teacher Conferences
K-12 Report Cards Posted
K-12 Evening Parent-Teacher Conferences, 6-8:30 pm
16: Staff Development Day – No Students
19: Fall Sports Award Ceremony, 6 pm, HS
20:
Half Day K-12 Students
Staff Development
Parent-Teacher Conferences
21-23: Thanksgiving Recess – No School
December 6: ES Winter Concert, 6:30 pm, Joe Bena Auditorium
8: Duanesburg Duals
 11: BOE Meeting, 6:30 pm, Joe Bena Auditorium
 13:
Bus Drill
JR/SR HS Winter Concert, 6:30 pm, Joe Bena Auditorium
 14:
Bus Drill Snow Date
HS Jazz Band at ES
20: ES Holiday Sing-Along, 9:15 a.m.
21:
K-12 Interim Reports Posted
Winter Pep Rally, HS
December 24 –January 2, 2019: Holiday Recess – No School
January  3: School reopens
7: ES Musical Tryouts & Practice
8: BOE Meeting, 6:30 pm, Joe Bena Auditorium

FM/JR/JF/AC/JM/PH/KW/RU/CD/SG/LG/WB/cej: 11/14/18 
Respectfully submitted,
Celeste E Junge
District Clerk