Duanesburg Central School Emergency Response Plan

  1. Introduction
  2. Definitions
  3. District Emergency Management Policies and Chain of Command
  4. District Emergency Management Procedures
  5. Fire Prevention and Hazard Identification
  6. Training Exercises and Drills
  7. Public Information
  8. Guidelines for Specific Emergency Situations

Introduction 

This District-wide “Emergency Response Plan” has been developed to comply with the mandates of the Rebuilding Schools to Uphold Education Act of 1998 (RESCUE) and the Regulations of the Commissioner of Education at 8 NYCRR Section 155.17(e)(1). The Emergency Response Plan’s protocols and procedures have become an extension of the District-wide Schools Against Violence In Education (S.A.V.E.) Plan and the Building S.A.V.E. Plans. It provides standard procedures to guide students and staff of the Duanesburg Central School District (the “District”) when responding to an emergency. It also sets forth the protocols necessary to keep staff and students familiar with the standard response procedures. A building-level safety plan (the “Building Safety Plan”) has also been developed to comply with Project SAVE, and will establish specific emergency response plans for each school building based on the protocols and procedures established in this Emergency Response Plan. Such plans will comply with the requirements of Education Law §2801-a (3) and the Regulations of the Commissioner of Education at 8 NYCRR §155.17(e)(2).

Project SAVE requires that the District Safety Plan include policies and procedures on several prescribed topics. In some instances, a general policy on a prescribed topic is set forth in the District Emergency response Plan and the specific procedures to implement such a policy are included in the Building Level Emergency Response Plans or annexed as an appendix to the Building Level Emergency Response Plans. The policies and procedures prescribed in the Building Safety Plans are established/set forth in the District’s’ Emergency Response Plan. Emergency situations can range from man-made problems such as power outages, fires and bomb threats to natural disasters like blizzards and floods, and may present highly dangerous situations or mere inconveniences. In an emergency situation, the District’s priorities are first the protection of life, then preservation of property and restoration to normal activities. This Plan and the Building Safety Plans describe procedures for a variety of emergencies. Obviously, no plan can cover all possible emergencies. Therefore, District officials are to use their judgment and discretion in responding to an emergency in a manner consistent with the provisions of this Plan and the applicable school Building Level Emergency Response Plan in a manner that will minimize loss of life, personal injury and property damage.

Definitions

A. ACCIDENTAL DISASTER – Any major fire, explosion, transportation crash, hazardous material incident or other major occurrence in which the life, safety or property of numerous persons are in jeopardy.
B. BUILDING ADMINISTRATOR – The Principal of a school building or his or her designee.
C. BUILDING EMERGENCY RESPONSE PLAN – A building-specific emergency response plan that addresses crisis intervention, emergency response and management at the building level and contains the provisions required by 8 NYCRR §155.7(e)(2).
D. BUILDING RESPONSE TEAM – Individuals within the school building designated to serve specific roles in responding to an emergency or individuals who may be called upon to assist response and recovery efforts during a crisis.
E. BUILDING SAFETY TEAM – The building-specific team appointed by the Building Administrator, in accordance with regulations or guidelines prescribed by the Board, to develop specific emergency procedures at the building level. The Building Safety Team shall include, but not be limited to, teachers, administrators, and representatives of parent organizations, school safety personnel, other school personnel, community members, local law enforcement officials, local ambulance or other emergency response agencies, and any other individuals the Board deems appropriate.
F. Chief Emergency Officer- is responsible for coordinating communication between staff and law enforcement and first responders and for ensuring staff understanding of the district-level safety plan. The chief emergency officer shall also be responsible for ensuring completion and yearly update of building-level emergency response plans.
G. CIVIL DISORDER – An action by any individual or group that poses a substantial threat to peace, life and/or property or any tumultuous or violent activity that creates a grave risk of causing public alarm.
H. DISASTER – The occurrence or imminent threat of injury, loss of life, or severe damage to property, resulting from any natural or manmade causes, such as fire, flood, earthquake, hurricane, tornado, high water, landslide, mudslide, windstorm, wave action, epidemic, air contamination, drought, explosion, water contamination, chemical accident, war or civil disturbance.
I. DISTRICT SAFETY TEAM – A District Safety Team is appointed by the Board. The District-wide team shall include, but not be limited to, representatives of the Board of Education, students, teachers, administrators, parent organizations, local emergency agency personnel, and other school personnel.
J. EARLY DISMISSAL – Similar to evacuation, early dismissal or “go home” is merely a procedure for getting students out of the building and united with their families or with some responsible surrogates who have been designated by the parents to care for the child. Returning students to their homes or other appropriate locations before the end of the school day.
K. EMERGENCY – A situation, including but not limited to a disaster, which requires immediate action, occurs unpredictably, and poses a threat of injury or loss of life to students or school personnel or of severe damage to school property.
L. EMERGENCY RESPONSE BAG – A conspicuously marked carry bag maintained in each Building Administrator’s Office, Central Office, and Bus Garage, containing emergency response information. This bag is to be transported to the Command Post during emergency responses.

District Emergency Administration Policies and Chain of Command

Specific response plans (Building-Level Emergency Response Plans) which identify persons authorized to take immediate action, persons to be notified, sequential response actions, persons responsible for taking action, and resources necessary for response have been prepared for various emergencies, e.g., civil disturbance, environmental disruptions, explosion, fire, medical concerns, and physical system failures. Due to the sensitivity of information contained in these plans, these plans, by law, are not public information.
Each staff member who has a responsibility in an emergency shall become familiar with that responsibility so as to expedite the appropriate response process.
The Superintendent of Schools is the Incident Commander and Chief Emergency Officer
The Director of Instruction/PE is the District’s alternate Incident Commander and Chief Emergency Officer.
ESTABLISHING THE COMMAND POST
When an emergency is declared by the Superintendent, the members of the response team may be alerted to report to the Command Post. The Command Post location will be given at that time. When an emergency is declared, or the Superintendent is notified that an emergency/disaster exists, she/he will begin implementing the emergency plan by activating the chain of communication as follows:

1. Superintendent of Schools – Frank Macri
2. Director of Instructional Studies – Penny Hardenstine
3. Business Official – Jeffrey Rivenburg
4. Director of Facilities II – Aanen Aanensen
5. Transportation Director – Karen Weiler
6. HS Principal – Jodi Marvin
7. ES Building Principal – Andrea Conover

The degree of the emergency and subsequent actions will be determined based upon information supplied by the Building Administrator, County Emergency Coordinator, Civil Defense Officials and other authorities. One or more of the following responses may be utilized:

A. Early Dismissal
B. School Cancellation
C. Sheltering
D. Evacuation
E. Lockout or Lockdown
F. The decision to close school remains exclusively with the Superintendent. In case of absence or unavailability, the chain of command for emergency decisions is:
1. Business Official
2. Director for Instructional Services / Director of Health, PE and Athletics
3. HS Principal
4. ES Principal
5. Director of Transportation
6. Director of Facilities II

In an emergency, the Communications Specialist will assist the administrators to access School News Notifier (SNN), radio and television stations, with the dissemination of information.
The Superintendent of Schools, during a local or state emergency, shall act as the Chief Communication Liaison for all agencies within the district, and shall address all news media. The Superintendent will also be responsible for notifying the District Superintendent of the Schoharie and Albany, Board of Cooperative Educational Services, as soon as possible whenever the emergency plan results in the closing of a school building within the district (exception: routine snow days).
All employees are responsible to protect and maintain the health, safety, and welfare of the District’s students. Staff members may be assigned to accompany and supervise students. In an emergency, ordinary rule of work hours, work sites, job descriptions and any other contractual provisions are subject to State, County, or School District directives.
Transportation staff members are expected to report to work when alerted of an emergency.
The Superintendent, per the 2016 Amendments to Education Law § 2801-a: School Safety Plans, shall provide annual training to all district and school staff on the emergency response plan by September 15th. That training will include components on violence prevention and mental health. All new employees will receive this training within 30 days of hire or September 15th, whichever comes first. The Superintendent will submit certification to NYSED by September 15th of each school year that the district has met this requirement.
The Superintendent shall provide written information by October 1 of each school year, to all students and staff about emergency procedures (Annual Written Instructions to Students and Staff – “Appendix R”).
The Principals shall provide for at least one sheltering drill and at least one early dismissal shall be held in each school building during each school year. The early dismissal will begin fifteen minutes prior to the end of the regular school day. Parents shall be notified at least one week prior to an early dismissal
The Superintendent shall review and/or revise the District Safety at least once each year. 

District Emergency Management Procedures

A. General – Emergency action plans as required by OSHA and SED regulations have been specifically developed as part of the District Emergency Response Plan. The District Emergency response Plan details the procedures that district employees must follow to ensure the safety of all building occupants from fire and other emergencies.

A specific response, or set of responses, exists for all foreseeable emergencies. Each teacher and Non-Instructional Staff Member should know which events and occurrences are categorized as emergencies and should know which require notification and/or involvement of other persons. If uncertainty exists, the Building Administrator should be notified.
A copy of this District Emergency Response Plan is located in the Central Office. The Plan includes the response/set of responses for each emergency and should be referenced in the event of an emergency as to the appropriate response.
When the Incident Commander declares an emergency and requests assistance from other staff members, those staff members should report immediately to the designated Command Post. A special announcement/message will indicate the location of the Command Post or other designated area to report to.
The Command Post and alternate Command Posts shall be equipped with: 

AM/FM Radio to receive messages from the Bureau Emergency Broadcast System and the National Weather is located in the District Office
Radio receiver/transmitter on the district’s school bus frequency.
Telephone
Emergency lighting
Emergency telephone numbers
List of hazardous materials
School District, local and regional maps.

Staff members involved in the response shall continue their response actions until the emergency has ended.
The Superintendent shall provide for at least four lockdown drills and at least one early dismissal drill in each school building annually. Transportation and communication procedures shall be included in the drills. Parents shall be notified by the Building Principals’ offices at least one week prior to an early dismissal.

B. Alarm Systems – The District has established an employee alarm system, which complies with 1910.165. The alarm system for each building are connected to the local Fire Departments.
C. Buildings – Each Building Principal is responsible to provide internal directions to all staff should any emergency or disaster occur. Since the safety and health of the students and staff are of primary importance, the Building Emergency Response Plan should be reviewed with the building staff. The following components should be building specific and supplement the District Emergency Response Plan:
– Identification of key people, meeting points and assembly areas.
– Review of key people in each emergency and the proper sequence of action. Key people will be assigned non-classroom areas to ensure evacuation.
– Identification of sites of potential emergencies (Appendix F).
– Identification of resources available (equipment, manpower, etc.)(Appendices K & L).
– Identification of exit routes and shelter areas (Appendices H & I).

The Building Administrator is responsible for monitoring the conditions of any school facility, which may affect the welfare of students and staff. Each Building Administrator will be familiar with the necessary emergency procedures. In the event the safety of students and staff can no longer be ensured within the building, then appropriate evacuation procedures will begin.

D. Transportation Department – If the emergency situation dictates the emergency evacuation or early dismissal of the students and staff, normal Bus Driver assignments and routes will be suspended. The Transportation Manager will maintain a current list of regular and substitute Bus Drivers, an up-to-date file of bus routes, student bus lists, and an updated copy of the emergency evacuation plan.

Members of the transportation staff will be oriented to the emergency evacuation plan by the Transportation Manager. Transportation Plan Details:

1. All available drivers needed will be notified by Head Bus Driver and/or Transportation Manager to report in case of an emergency to the Transportation Office. This will usually take approximately 3/4 of an hour.
2. Drivers reporting to the Transportation Office will be assigned a route. The Transportation Manager will notify the school Principals of the geographic area, which should be dismissed first.
– The Transportation Manager and Head Bus Driver will assist in loading the students and giving the Drivers last minute instructions before they depart on their routes.
– Students who are outside the School District, under District authorization, i.e., field trips, athletic events, BOCES will not be returned to the school. They will be transported home or to a designated Relocation Center as the emergency dictates.
– All students will be evacuated by District buses only. No student will be allowed to drive any vehicle while the emergency evacuation is taking place. Students may drive personal vehicles during an early dismissal of school. However, if the early dismissal is prompted by an emergency within the school building, such as a fire or explosion, then student drivers will not be allowed to drive personal vehicles from the school area.
– No vehicular traffic shall be authorized on roads within a jurisdiction that has been declared a State of Emergency and where road use has been prohibited.
E. Evacuation – The district has established, within the District Emergency Response Plan, several emergency response options including evacuation, sheltering, stay in place and early dismissal appropriate to varying types of emergency circumstances. In accordance with SED regulations, all school buildings will perform 12 evacuation drills per year. 

Fire Prevention and Hazard Identification

A. General – The following is a list of major workplace fire hazards with proper handling and storage procedures, potential ignition sources (such as welding) their control procedures, and the type of fire protection equipment or systems, which can control a fire involving that equipment.
1. Major workplace fire hazards are located in:
Boiler Rooms – all buildings
Maintenance/Grounds Shops
Technology, Arts and Industrial Arts – High School
Fleet Maintenance – Bus Maintenance Garage
2. Flammables storage cabinets are at these locations:
Fleet Maintenance – Bus Maintenance Garage.
Maintenance and Grounds Shop.
HS Basement/garage
Science Storage HS Rooms 110, 111
HS Technology Classrooms
ES Garage
ES Basement/Custodial storage
3. Available fire control equipment:
– Fire extinguishers, rated for Class A, B, C fires, are provided in corridors and areas not containing special hazards.
– Carbon Dioxide extinguishers, rated for Class B and C fires, are located in areas containing flammable liquid or electrical hazards.
– Where provided, fire extinguishers are selected and maintained according to National Fire Protection Association (NFPA) NFPA 10 – Portable Fire Extinguishers.
– Dry Chemical fire suppression systems are located in the kitchen areas, over the primary cooking appliances at all schools where they are required.

4. Maintenance: Director of Facilities II, or designee, is responsible for the maintenance of equipment and systems installed to prevent or control the ignition of fires.
5. Petroleum Fuels: Transportation Manager, or designee, is responsible for the control of petroleum fuel source hazards at the Bus Garage area.

B. Housekeeping – District employees will control accumulations of flammable and combustible materials, waste materials and residues so that they do not contribute to a fire emergency. Flammables must be kept in flammables storage cabinets or rated storage rooms, except small amounts for immediate use. Rags saturated with oil and other flammables shall be properly and promptly discarded. Smoking has been banned on school property.
C. Training
1. The District will apprise employees of the fire hazards of the materials and processes to which they are exposed through the annual Right to Know/Hazard Communication training. Periodic fire and emergency training will be given whenever emergency procedures or evacuation plans have changed.
2. The District will review with each employee upon initial assignment those parts of the fire prevention plan which the employee must know to protect (s)he in the event of an emergency.
These plans will be presented once a year in a staff meeting and at that time the questions and concerns of all those employees involved or affected by these plans will be addressed.
3. The District will provide annual training to employees on how to use fire extinguishers to control small incipient fires according to OSHA 1910.157.

Training Exercises and Drills

Fire Drills and Lockdown Drills-As of July 1, 2016 NYS Law mandates twelve drills be conducted each year, four of which must be lock-down drills, the remaining 8 are required evacuation drills. The date to complete the first eight drills is December 31st. The first 8 drills must be a combination of drills. A lock-down would be executed if there were an imminent threat of violence in or around school. The purpose of a lock-down is to ensure all school staff, students, and visitors are secured in rooms away from immediate danger in order to minimize injury or death and neutralize the threat. A lock-down involves clearing the hallways, locking classroom doors, hiding students from view in a pre-designated “safe-area” within the room. No one is allowed to leave the situation until the situation has been resolved.
The School District should, in cooperation with local emergency management officials conduct one annual exercise or drill to test the emergency plan. These exercises must specifically test sheltering and early dismissal, as well as the communications and transportation systems to be used in emergencies. Periodic exercises and drills will also ensure the school staff’s ability to effectively respond to emergencies and reveal shortcomings in the emergency plan.

Exercises and drills must be:

1. Conducted at least once every school year;
2. Designed to test school emergency plans for sheltering and early dismissal, and occur not more than fifteen (15) minutes earlier than normal dismissal time;
3. Inclusive of transportation and communication procedures;
4. Held with at least one week’s notice to parents or guardians;
5. Considered to be coordinated and/or evaluated by local emergency services officials to improve the overall level of school emergency plans.

Public Information

In any situation where normal school activities are disrupted, it is crucial for the School District to recognize its obligation to inform the public of the problem and how the District is responding to it.
School Districts utilize public information procedures on a regular basis during the winter months to announce school cancellations and dismissals due to inclement weather. The same rationale with an increased sense of importance applies to other, less common types of hazards. Parents and the media will clamor for information during emergencies that affect school operations, regardless of whether or not a School District is prepared to handle their inquiries. Obviously, those Districts that plan for such contingencies will be in a much better position to satisfy the thirst for information from outside sources.
The first step in addressing the public information function is to identify two people who will serve as the primary and alternate, emergency public information designees for the District. While the Superintendent of Schools is the main individual who answers reporters’ questions, the Communications Specialist is the individual designated to coordinate the overall public information function. The demands of emergency decision making will preclude the Superintendent from adequately addressing the critical function of providing public information.
The Communications Specialist will be responsible for organizing information that is transmitted to the media and to parents during emergencies, and will convey this information to the School Superintendent. The overall functions of the School Communications Specialist will be to:

1. Provide correct information to the public on what is occurring and what the School District is doing in response
2. Prevent erroneous information from being disseminated
3. Represent a positive image for the School District, and demonstrate that the District is responding to the situation in an organized and competent fashion
4. Coordinate with other agencies that may be responding to the situation to ensure that the public is receiving a clear and consistent report of official information
5. Act as a liaison between the media/public and School District officials who are involved in decision making and the operational response to the emergency
6. Organize the District’s response to parents as they inquire either via telephone or in person as to the health and safety of their children.

Guidelines for Specific Emergency Situations

Civil Disturbance

A. GENERAL
1. Building Administrator –
a. At the beginning of an actual or potential civil disturbance obtain the following information.
Where – specific location
When – time began
How many persons involved
What is taking place
Purpose or intentions of group.
b. Notify Superintendent.
2. Building Administrator/Superintendent
a. Notify staff and students
b. Move people away from areas where violent confrontations are or may be occurring.
3. Building Administrator/Superintendent/Director of Transportation
a. Consider closing school if conditions warrant.
b. Do not dismiss students unless it can be achieved without risk to students and staff.

B. HOSTAGE / KIDNAPPING / DANGEROUS PERSON
1. Hostage/Kidnapping
a. First person on the scene/person who takes the call:
1. identify the situation or Person receiving call
2. Fill out telephone Threat Incident Information Report (Appendix M)
3. Try to prolong conversation as long as caller will talk.
4. Obtain as much information as possible.
5. Listen for characteristics of caller and background noise.
6. Notify the Building Administrator, describe situation and deliver written information as possible.
b. Building Administrator – Notify Superintendent at (518) 895-3000 X 241 and State Police at (518) 630- 1700 immediately.
1. Upon arrival of police,
1. The Building Administrator will advise them of the situation and follow their instructions.
2. Be prepared to evacuate
3. Keep Superintendent appraised.
c. Superintendent – Notify parents and/or spouse of victim(s).
d. Police will declare the termination of the emergency.

2. General Principles for Responding to a Dangerous Person Until Authorities Arrive
a. REMAIN CALM, reassure others and try to prevent panic.
b. See details in the Building Emergency Response Plan

A- 3. BOMB THREAT All staff should be given Threat Incident Information Report forms. Once on the phone do not hang up even though the perpetrator has.
1. Person receiving threat – Upon receipt of a bomb threat by telephone, question caller as listed on “Threat Incident Information Report” form (see Appendix M)
2. Person receiving threat –
a. Use Appendix L for documentation.
b. Notify Building Administrator.
3. Building Administrator –
a. Notify the State Police when a bomb threat is specific to building and deemed credible  (518) 630-1700
b. Notify Superintendent – (518) 895-3000 x 241
c. Activate Custodial and Maintenance to scan the common areas and faculty to scan their classrooms.
d. Notify Staff to shelter in place.
e. Plan whether normal evacuation routes are to be used or, if alternate routes are to be taken if evacuation becomes necessary.
4. Superintendent – If bomb threat does not specify a location, current trends in Bomb Threat response instruct staff to perform a visual sweep of their classroom/work area and to report suspicious objects to the Building Administrator. In following this compartmentalization it is felt that casualties, should a bomb detonate, would be minimized.
5. Building Administrator/Director of Facilities II –
a. Upon arrival, advise police of situation,
b. Follow their instructions
c. TURN CONTROL OF BUILDING OVER TO THEM.
6. Police/Fire Department – Unless a device is found, law enforcement officials will leave response actions with the school district and provide support/resources.
7. Superintendent/Building Administrator – Bomb Threat –
a. If no device is found;
Decide whether to resume, curtail or cease building operation. You may wish to consult with Police to make this decision.
Notify staff and students
b. If a device is found:
Activate the Building Level Emergency Response Team, instruct them to scan the predetermined Shelter locations and the Routes to the location(s),
If the area is clear, move the staff and students in close proximity to the bomb to a safe location(s).
If the area is not clear, Shelter In Place.

Fire Alarms

B1. FIRE AND EXPLOSION GENERAL

1. First person on scene
a. Pull Fire Alarm.
b. Notify Building Administrator of what prompted fire alarm, location and source of fire/explosion if known.
2. Occupants – Evacuate Building in accordance with established emergency evacuation plans posted in each classroom. Close doors behind you, Teachers should take the class roster with her/him.

3. Building Administrator or designated Administrative Staff notify –
a. Fire Department – 911
b. Superintendent
c. Designated Communications Specialist – (518) 895-2279 x 371
d. Transportation Manager (if need to evacuate) – (518) 895-2511
4. Director of Facilities II – Report to Principal’s office on any fire alarm.
5. Custodial/Maintenance Staff – Investigate source and contain fire, if possible or practical.
6. Building Administrator – Upon arrival, advise the fire department of situation and follow the Department’s Incident Commander’s instructions.
7. Building Administrator – Keep Superintendent’s office apprised.
8. Fire Department – Termination of Emergency.
9. Building Administrator and Superintendent – Resume, curtail or cease building operation as appropriate and notify:
a. Staff
b. Parents
c. Students
d. School Information Officer

If there is a Fire/Explosion or danger of toxic fumes in the Science Lab:

1. If IMMEDIATE DANGER – Lab Teacher should immediately do the following
a. Shut off natural gas supply if applicable
a. Evacuate room
b. Get help from neighboring classrooms if needed to move injured students
c. Sound Fire Alarm except during gas leak
d. Block corridors adjacent to lab area if necessary
e. Notify Building Administrator
2. If NO IMMEDIATE DANGER:
a. Do not move injured person(s). Wait for medical assistance.
b. Do not sound fire alarm.
c. Notify Building Administrator.

RESOURCES

– Local Emergency Responders: Fire/Ambulance – 911.
– State Police (518) 630-1700
– Chemical inventory with Material Safety Data Sheets (MSDS’s) – located in the maintenance document room
– Fire alarm system.
– Fire extinguishers – serviced and charged.
– Staff trained in First Aid and CPR/AED – Appendix K

B-2. UNPLANNED FIRE ALARMS

1. Building Occupants – On sound of any fire alarm all building occupants shall evacuate building in accordance with established evacuation routes posted in each room
2. Custodial/Maintenance Staff – Investigate source of alarm and confirm evidence of fire
3. Building Administrator/Head Custodian – If the presence of fire is not confirmed, summon Fire Department and explain the situation. Only the Fire Department can determine that a building is safe for occupancy. Return to normal building operations.
4. Building Administrator/Head Custodian – If presence of fire is confirmed:

a. Summon Fire Department – 911
b. Notify Superintendent (518) 895-2279 x 241
c. Notify Director of Facilities II – (518) 895-3000. Radio band 3

5. Custodial/Maintenance Staff – Investigate source and contain fire, if possible or practical. Keep Building Administrator apprised of situation.
6. Superintendent – Alert Transportation Manager (518) 895-2310 x 237, Radio band 3.
of possible need to evacuate students and staff to another building.
7. Building Administrator – Upon fire department’s arrival, advise them of situation and follow instructions.
8. Building Administrator – Keep Superintendent’s office apprised.
9. Fire Department – Termination of emergency.
10. Superintendent/Building Administrator – Resume, curtail or cease building operations as appropriate. Notify appropriate staff, parents and students.

RESOURCES FOR UNPLANNED FIRE ALARMS

– Local emergency responders – Fire/Ambulance/Police
– Chemical inventory with Material Safety Data Sheets (MSDS) located in Building Administrator’s Resource Office
– Zoned fire alarm system with annunciator panel
– Fire extinguishers serviced and charged
– Transportation System and Transportation Manager

Natural Disaster

C- 1. INCLEMENT WEATHER SNOW/ICE STORM – THUNDER/LIGHTNING
1. Transportation Manager- Monitor National Weather Service broadcast frequency and road conditions and notify Superintendent of impending situation.
2. Superintendent –
a. Notify Building Administrator of pending situation
b. Select appropriate Emergency Response Action
c. Relay instructions to Building Administrators
3. Building Administrator – Curtail or cease outdoor and/or extra-curricular activities as appropriate. Summon all persons into the building with help of staff and public address system.
4. Building Administrators/Transportation Manager – Implement selected Emergency Response Action.
5. Termination of emergency will be issued by Superintendent.

RESOURCES

Radio tuned to National Weather Service frequency.
Transportation Director-Office (518) 895-2511 x 235, radio band 3
Local emergency responders:
State Police – (518) 603-1700,
Fire/Ambulance – 911
Highway Department –Town of Duanesburg (518) 895-2772
Montgomery County (518) 922-5212
Schoharie County (518) 234-7208
Schenectady County (518) 356- 5344
Emergency two-way radios located in each building and with key administrators.
American Red Cross – (518) 462-7461

C- 2. SEVERE HIGH WINDS
1. Although not a risk area for hurricanes, upstate New York gets the high winds, severe storms and occasional tornadoes.
2. The National Weather Service issues advisories on such storms with the location, wind speed, direction, and how much rainfall may occur.
3. During this time you should:
a. Keep your radio and TV on and listen for the latest weather service bulletin and advisories as well as special instructions from local government officials.
b. Secure outdoor objects that might blow away.
c. Leave low lying areas subject to flooding.
d. Stay where you are if the structure is sturdy and on high ground. If not, and especially if local officials order an evacuation of your area, move to a designated shelter and stay there until the storm is over and the proper authorities say it is safe to return to your homes or school.
e. After the storm, stay out of disaster areas. Sightseeing hinders rescue and recovery Operations.
f. Avoid utility poles and lines. Report broken mains and downed power lines to the police or fire department.
g. Use flashlights as a light source instead of matches or lanterns. A gas hazard may be present.
h. Don’t panic. It is important to listen to local government officials to prevent injury and to mitigate property damage.

C- 3. TORNADO/WINDSTORM
1. In the event, notification, or declaration of an impending tornado/storm, warnings and instructions may be relayed to the Superintendent via the BOCES District Superintendent, the County Emergency Management Office (518) 370-3113 or the State Education Department -Bureau of Educational Management Services (518) 474-7770.
2. The Superintendent, or designee will implement an appropriate emergency response action.
3. During a tornado warning, the Building Administrator or Teacher in charge shall notify all students, faculty members and others in the building over the Public Address System that a tornado has been sighted and for all to go immediately to the nearest designated shelter. Cancel all outdoor activities and summon persons into the building with help of staff.
4. Teachers in rooms adjacent to restrooms and other rooms not under supervision of a teacher at the time shall insure that everyone in these rooms receives the warning and evacuates.
5. The Teacher shall see that windows in the room are opened to equalize pressure and limit destruction. The last person to leave the room shall see that the door is secured. The Teacher shall take the attendance register for the group in the room and upon arrival at the prearranged shelter check the group to see that no one is missing. A report shall be given to the Building Administrator. Any person with your group that should have been with another should also be reported.
6. No student will be allowed to return to the room once it has been vacated until authorized to do so.
7. While proceeding to the shelter, emphasize silence and calmness so further instructions may be heard and lines will move quietly to the shelter area.
8. If time does not allow for safe evacuation of the room, teachers and students shall get into the “safest” area of the room. This will normally be the inside wall of the room, furthest away from any openings, windows or doors. Students are directed to crawl under desks or other large pieces of furniture. Upon reaching the safest point of the room, everyone shall squat next to the wall, with backs to the wall, draw up knees, rest head on knees, and clasp hands over neck or head. Do not assemble in gymnasiums, auditoriums or cafeterias. 

9. The Building Administrator will hold drills at various times of the day to be sure students understand the procedures.

RESOURCES

Emergency two-way radios – located in each building and with key administrators.
Radio tuned to National Weather Service frequency.
State Police – (518) 630-1700
Fire/Ambulance – 911
Highway Department (518)895-2772
Town of Duanesburg (518) 895-2772
Montgomery County (518) 922-5212
Schoharie County (518) 234-7208
Schenectady County (518) 356- 5344
Staff trained in First Aid and/or CPR/AED, see Appendix K
American Red Cross – (518) 462-7461
County Emergency Management Office – (518) 370-3113

C-4. EARTHQUAKES

An earthquake is the shaking or trembling of the earth’s crust caused by underground volcanic forces or by breaking and shifting of rock beneath the surface. Earth movement, as frightening as it is, seldom is a direct cause of injury or death. Earth movement, however, weakens structures and causes them to shake or collapse. Most casualties result from falling debris, splintered glass, and fires.
DURING AN EARTHQUAKE:

Keep calm.
Stay where you are. Most injuries occur from people entering or leaving buildings.
If indoors when an earthquake strikes, take cover under a table, desk, bench, or against inside walls or doorways. Stay away from glass, windows, and outside doors.
Don’t use candles, matches, or open flames during or after the tremor. Douse all fires.
If outside when the earthquake strikes, move to an open area away from buildings and utility poles, water main, and gas lines.
If you are in a moving car, stop as quickly as safety permits, but stay in the vehicle. A car may bounce violently on its springs during an earthquake, but it is a good place to stay until the shaking stops. Try to drive to an open area before stopping.

AFTER AN EARTHQUAKE

Check for injuries. Do not attempt to move seriously injured people unless they are in immediate danger of further injury.
Check for fires.
Check utility lines and appliances for damage.
If gas leaks exist:
Shut off main gas valve.
Shut off electrical power if there is damage to wiring.
Draw a moderate supply of water in case service is disrupted. The majority of the water supply will be used for fire suppression

Check to see that sewer lines are intact before permitting the flushing of toilets.
Eat or drink only from closed/sealed containers.
Telephones should only be used for emergency purposes.
Do not visit a disaster area. You would undoubtedly run across other hazards on the way there and you could become a casualty.
Respond to requests from police, fire fighting and relief organizations. Cooperate fully with local organizations.

RESOURCES

Emergency two-way radios – located in each building and with key administrators.
Radio tuned to National Weather Service frequency.
State Police (518) 630-1700
Fire/Ambulance 911
Highway Department (518) 895-2772
Town of Duanesburg (518) 895-2772
Montgomery County (518) 922-5212
Schoharie County (518) 234-7208
Schenectady County (518) 356- 5344
Staff trained in First Aid and/or CPR/AED (see Appendix K).
American Red Cross (518) 462-7461
County Emergency Management Office (518) 370-3113

C4a. COMMON EARTHQUAKE HAZARDS:
Objects on high shelves (toys, paints, potted plants), that can fall or become projectiles.
Fluorescent light fixtures without safety wires and unattached light covers that may drop on people beneath them.
Freestanding cabinets, bookcases, wall shelves and their contents that can fall on children.
Hanging plants, mobiles or pendulum light fixtures that may be dropped on children or swing into windows. Glass that may shatter (windows, mirrors).
Pianos or other heavy objects on rollers.
TV monitors that may fall from platforms.
Cabinets without door latches or restrained shelves.
Shelving without a lip or restraining wire to prevent paint or chemicals from falling.
Objects that restrict people from moving to a safe place (books on the floor, broken glass, tables and desks in hallways, stored items).
Aquariums that are not secured to the building’s structure.
Wall-mounted objects, such as maps, bulletin boards, clocks and chalkboards that are not securely bolted may become projectiles.
Suspended ceiling tiles and runners.
Air-conditioning registers without safety wires.
Unbraced water heaters.
Cabinet drawers without latches.
Library bookshelves without anchorage/bracing or content restraint.

C4b. PROCEDURES TO REDUCE EARTHQUAKE HAZARDS
Once you have identified earthquake hazards, it is necessary to develop plans to reduce or eliminate their potential for injury. Here are a few suggestions: Remove toys, paints and other objects from high open shelves. Bolt bookcases and cabinets to wall studs and provide content restraints or latches. Secure adjustable shelves to prevent them from slipping forward. Place lighter objects on top shelves and cabinets and heavier ones on the bottom (anchor all). Put lips or restraining wire on open shelving to prevent objects from falling. Put latches on cabinets (drawers and doors) and restraints on shelving. Relocate objects that may restrict movement to safety, such as desks or tables stored in hallways. Install shatterproof glass windows or add plastic membrane to limit movement of fragments. Bolt maps, chalkboards, and wall decorations to wall (anchor to structure, not finishes). Replace glass objects with non-breakable items, such as replacing glass on a desk with a pad. Keep hanging plants and other free swinging objects far enough away from windows that they cannot swing into them or provide restraining device (45 degrees swing distance minimum). Put light guards on fluorescent lights attached to the fixtures and make sure the fixtures are securely fastened to the structure above. Secure pianos so they will not slide or roll easily. Instruct staff in procedures for turning off gas, water and electricity. Put tools where they will be accessible in emergencies. Put first aid kits, food and water storage where they will be accessible in emergencies. 

C-5. OTHER NATURAL DISASTERS AIR POLLUTION, FLOOD/RADIOLOGICAL INCIDENT, TOXIC SPILL, DROUGHT
In the event of notification, or declaration of an impending emergency, a warning and instructions may be relayed to the Superintendent of Schools via the BOCES District Superintendent (518) 862-4901, the County Emergency Management Office (518) 370-3113, the State Education Department (518) 474-3852 or the Bureau of Educational Management Service (518) 474-7770. The Superintendent of School will implement the District Safety Plan as directed by the above agencies.

1. If an emergency occurs without warning, the Superintendent will activate the District Safety Plan.
2. If a breakdown of communications occurs, each Building Administrator will implement the most appropriate portion of the Building Safety Plan.
3. Termination of the emergency will be issued by the Incident Commander
4. In the event of a toxic spill, radiological incident, or air pollution:
· Cancel all outdoor activities and summon all persons into building.
· Direct building staff to close all doors and windows within the building by using the public address system.
· Direct building custodians to close all vents and fans bringing outside air into the school.
· Superintendent will relay proper response action.

RESOURCES

Emergency two-way radios – located in each building and with key administrators.
Radio tuned to National Weather Service frequency.
Director of Facilities II
Local Emergency Responders:
State Police (518) 630-1700
Fire/Ambulance 911
Highway Department (518) 895-2772
Town of Duanesburg (518) 895-2772
Montgomery County (518) 922-5212
Schoharie County (518) 234-7208
Schenectady County (518) 356- 5344
Staff trained in First Aid and/or CPR/AED (see Appendix K).
American Red Cross (518) 462-7461
County Emergency Management Office (518) 370-3113

Medical Emergencies

D-1. Sudden Cardiac Arrest

Automatic External Defibrillator (AED) Response Protocol
Roles and Responsibilities
The automatic external defibrillator (AED) will enable responders in the Duanesburg Central School District to deliver early defibrillation to victims in the first critical moments after a sudden cardiac arrest. Responders use of the AED should not replace the care provided by EMS providers, but it is meant to provide a lifesaving bridge during the first few critical minutes it takes for the advanced life support providers to arrive. Upon arrival of EMS the victim’s care should be transferred.
Medical direction for your Power Heart G3 Automatic External Defibrillator (AED) is provided by Dr. Cyril Kozak and by Penny Hardenstine. It is required that your facility’s trained responders follow the American Heart Association / American Red Cross AED Protocol when responding with the Power Heart G3. Questions about or changes to this protocol should be directed to Penny Hardenstine
The staff will follow the AED protocol. The American Heart Association/American Red Cross approves the use of an AED by appropriately trained staff members only. The protocol will be reviewed on an annual basis and replaced by a revised protocol as necessary.
Medical Director: Dr. Cyril Kozak is the Medical Director and has authority over the entire AED program and its participants. The responsibilities include the establishment and maintenance of the policies and procedures. The medical director also ensures quality assurance, compliance to protocols, and proper training.
AED Coordinator: Penny Hardenstine is the AED Coordinator. She is an employee of the school district and is the primary liaison between the school district’s AED program and Dr.Cyril Kozak. The AED Coordinator is responsible for the maintenance of the equipment and supplies, and for organizing training and retraining programs. The AED Coordinator will maintain a list of trained responders. The AED Coordinator is also responsible for the forwarding of incident data to Dr. Cyril Kozak for medical director review and for holding post-incident debriefing sessions for any responder involved.
Initial Protocol for Unconscious Victims

Upon arrival, assess for scene safety, use universal precautions
Get the victim on his back on a firm, flat, dry surface.
Assess patient for unresponsiveness
If unresponsive yell for help. Send first arrival to call 911 and to get an AED.
If no help arrives leave the victim to call 911 and get an AED.
Open the victim’s airway with a head tilt – chin lift.
Assess breathing for at least 5 but no more than 10 seconds.
If there is no normal breathing, give 30 chest compressions at a rate of 100 a minute. Then give 2 slow breaths of one second each.
Remove clothes from the front of the chest to clear a way for compressions and AED pads.
Continue giving sets of 30 compressions and 2 slow breaths until the AED arrives, the victim moves, or trained help arrives.

Begin AED Treatment

As soon as the AED is available, turn on the AED and follow the prompts.
Be sure victim and rescuers are on a dry surface.
Shave chest with disposable razor if indicated. Wipe chest dry if it is wet.
Apply defibrillation pads to bare chest. Make sure that the AED pads are placed in their proper location and that they are making good contact with the patient’s chest.
Do not place the AED pads over the nipple, medication patches, or implantable devices.
Clear the immediate area around the victim and deliver a shock.
Deliver a shock to the patient when advised by the AED. Administer additional shocks as prompted by the AED until the AED, check the patient’s airway, breathing, and pulse and is absent.
Continue to perform CPR, following the AED prompts, until EMS arrives.

When EMS Arrives

Responders working on the victim should document and communicate important information to the EMS provider such as:
Victim’s name
Known medical problems, allergies or medical history
Time the victim was found
Initial and current condition of the victim
Information from the AED’s screen:
Number of shocks delivered
Length of time defibrillator has been used
Assist as requested by EMS providers

Post-Use Procedure

The staff member who used the AED will complete the AED Incident Report (Appendix V) in conjunction with the school nurse within 24 hours following the event. Give all documentation to the AED Coordinator within 24 hours post-event.
AED Coordinator will notify the Medical Director.
Give the AED Incident Report to the AED Coordinator within 24 hours post-event for evaluation.
Following the event, check the AED and replace any used supplies so the AED may be returned to service. Perform a battery insertion test on the AED after each use or in the event of a battery change to ensure proper AED operation prior to return to service. Clean the AED if needed. Battery insertion test is accomplished by removing battery and re-inserting. Follow on-screen prompts throughout self-test.
AED Coordinator should conduct employee incident debriefing, as needed.
AED Coordinator should complete incident follow-up report and fax to the emergency health care provider.

Daily Maintenance:

Check the status indicator. Verify indicating readiness for use. Notify AED coordinator if a fault is detected.

Ensure all supplies, accessories and spares are present and in operating condition.

Monthly:

Check supplies, accessories and spares for expiration dates and damage.
Inspect the exterior and connector for signs of damage.

After each Patient Use:

Inspect the exterior and connector for dirt or contamination.
Check supplies, accessories and spares for expiration dates and damages.
Check operation of the AED by removing and reinstalling the battery and running a battery insertion test.

AED Inventory

AED
Carrying case
Surgical razor
Pair of non-latex gloves
Sets of electrodes
Disposable towels
Antimicrobial wipes
CPR mask
Set of trauma shears

Location of AEDs by School
High School
Cafeteria
Power Heart G3 serial # 4270773
Gym
Power Heart G3 serial # 4343851
Main Office
Power Heart G3 serial # 6021566
Main Office (Travel with coaches)
(2) Power Heart G3 serial # 9390E-501

Elementary School

Nurses’ Office
Power Heart G3 serial # 6021540
Between Gymnasium and Cafeteria Power Heart G3 serial # 4270771

D-2. BIOLOGICAL (ANTHRAX) / EPIDEMIC / PANDEMIC / FOOD OR WATER POISONING

1. School Nurse – Identify the problem.
2. School Nurse – Notify District Physician and the Building Administrator.
3. School Physician/Building Administrator – Notify Superintendent (518) 895-2279 x 241
4. Superintendent – Notify County Health Department of Epidemiology (518) 435-3280. For Foodborne Illness: Dept. of Environmental Health, (518) 386-2818, For Pandemic: Dept. of Communicable Disease: (518) 435-3236.
5. Building Administrator/Superintendent – Follow directives of the school health physician and public health official, recognizing that public health officials have highest authority. Curtail or cease building operation as appropriate.
6. Superintendent – Notify parents, staff and students.
7. Public Health Officials – Monitor emergency.

RESOURCES

Emergency telephone numbers:
Albany Medical Center – (518) 262-3125
St. Mary’s in Amsterdam – (518) 842-1900
Ellis Hospital – (518) 243-4000
St. Peter’s Hospital – (518) 525-1550
Cobleskill Regional – (518) 254-3456
Schenectady County Public Health Department – (518) 346-2187
Environmental Health – (518) 386-2818
District Physician
Poison Control Center (800) 222-1222

Systems Failure

E-1. GENERAL LOSS OF POWER, HEAT, WATER OR SEWAGE SYSTEMS, GAS LEAK OR STRUCTURAL FAILURE

1. First Person on the scene upon discovery or detection of a system failure – Notify a Custodial/Maintenance Person, Director of Facilities II, and Building Administrator.
2. Custodial/Maintenance Person, or Director of Facilities II – Evaluate the problem insofar as possible and notify the Building Administrator.
3. Custodial/Maintenance person and/or Building Administrator – Activate fire alarm if there is any question as to the safety of the building occupants. (In the event of a GAS LEAK – use public address system.)
4. Director of Facilities II
5. Director of Facilities II – Evaluate problem and commence appropriate remedial action.
6. Director of Facilities II – Notify Superintendent, if situation warrants (518) 895-3000 x 241.
7. Superintendent – Curtail or cease building operations as appropriate, and notify staff, parents and students and issue instructions.
8. Director of Facilities II – Complete corrective actions and recovery.
9. Superintendent – Notify Board of Education and State Education Department, Office of Facilities Planning, (518) 474-3906, if formal emergency resolution is needed.

NOTE: In the event of a power failure all buildings are equipped with emergency backup power to operate fire alarm system and emergency lighting for a duration of at least 45 minutes.

RESOURCES

National Grid Emergency Trouble calls 1 (800) 867-5222.
Local Emergency Responders: State Police (518) 630-1700, Fire/Ambulance – 911.
Emergency two-way radios – located in each building and with key administrators.
Asbestos Abatement Issues contact Director of Facilities II or LEA Representative
New York State Department of Environmental Conservation 1 (800) 427-7362.

E- 2. OIL /GASOLINE/ DIESEL SPILL
1. First person on the scene upon discovery or detection of a fuel spill on school property will try to stop the source of the spill if possible. And immediately notify the Transportation Manager (See Appendix T).
2. Transportation Manager (518) 895-2511 – Evaluate the problem insofar as possible and stop source of spill, if possible. Commence remedial response, i.e., absorbent socks.
3. Building Administrator – Notify the Superintendent (518) 895-3000 x 241
4. Building Administrator/Superintendent – Decide whether to curtail or cease building operation as conditions warrant.
5. Building Administrator – Institute appropriate response actions.
6. Director of Facilities II – Notify the New York State Department of Environmental Conservation (800) 457-7362 and New York State Department of Transportation, Regional Director (518) 428-4351; nights/weekends (518) 422-7984).

7. Director of Facilities II/Superintendent and Business Manager – Recovery: Will direct Clean-up work as directed by NYSDEC/NYSDOT.

8. Superintendent – Notify the Board of Education and State Education Department, Bureau of Educational Management Services 518-474-7770, if formal emergency resolution is needed.
9. Superintendent – Will issue termination of contingency.

RESOURCES

News media, public address system.
Superintendent of Buildings and Grounds.
Transportation Supervisor, transportation system.
State Police – (518) 630-1700
Fire/Ambulance – 911
Department of Environmental Conservation
Department of Transportation.

E- 3. STRUCTURAL DAMAGE TO A SCHOOL BUILDING
1. The staff person noticing physical structural damage to a school building should contact the Building Administrator and notify him/her of the location of the damage. The Building Administrator shall notify the Superintendent of the physical damage, the Superintendent will determine the safety of the students in the building upon advice from the Director of Facilities II. The Superintendent will activate the Emergency Response Team if the building warrants immediate evacuation. Should the Superintendent not be available, the Chain of Command will be followed.
2. The Building Administrator will activate the fire alarm and notify the fire company; faculty and others in the building shall evacuate the building via their prearranged evacuation route posted in each room.
3. Teachers in rooms adjacent to rest rooms will be sure that everyone in these rooms has received the warning and evacuates. Upon reaching assembly point, the student shall be sent to the area where his own room has assembled if safety permits.

4. When the fire alarm is sounded, the teacher shall take the attendance register for the group in the room, and upon arrival of the prearranged assembly point, check the roll to see that no one is missing. A report is then given to the Building Administrator at a designated point.
5. The Building Administrator shall designate door guards to prevent the return into the building by any unauthorized person after the building has been evacuated (Door guards will be posted at all outside exits, but at a safe distance from the building). These door guards shall assume their appointed stations as soon as possible after the alarm is sounded, and shall see that the door is closed as soon as the exit has been evacuated.
6. All students shall be instructed to leave all personal belongings, which may be in their classrooms and immediately leave the building, following the prearranged plan. No student will be allowed to return to the building once it has been evacuated until authorized by the Building Administrator.
7. At the time of the evacuation of the building, there shall be no talking so instructions may be easily heard. Lines should move quietly, in single file, and quickly to the exit prearranged.
8. All occupants of each classroom will exit from the building according to the evacuation plan posted in the room. If that exit is blocked, the alternate route posted in the room shall be used.
9. The Building Administrator shall hold a sufficient number of evacuation drills at various times of the day. Frequent drills will assure that students understand the procedures and exits, and that the evacuation will become routine and unexciting. Occasionally drills will be held at inopportune times, such as an assembly, lunch period, etc. Occasionally exits should be blocked to create an unexpected impediment to regular (normal) egress.
10. Upon reaching the assembly area, students shall await further instructions. If this is only a drill, students will return to the building when authorized to do so. The return to classrooms shall be quiet, orderly, and quickly accomplished. During inclement weather, the Building Administrator shall contact the Transportation Manager (518) 895 2511 to make available buses for students to board for temporary protection and possible transportation to an alternate site. In the event of a power failure the two-way radios are to be utilized.
11. In the event of an evacuation, the Fire Chief responsible for each district area shall inform the Emergency Committee as to the safety of returning the occupants to the building.
12. If the students are to be transported home, the news media will be contacted per closing of school plan. Teachers shall take attendance before students begin boarding the buses to assure that all students are accounted for.

E-4. SCHOOL BUS BREAKDOWN/ACCIDENT

The instructions, which follow, are suggested procedures to be followed by the Bus Driver in the event of either a bus breakdown or bus accident, and for use during the periodic school bus emergency evacuation drills.
Mechanical Breakdown

1. Bring bus safely to a stop.
2. Activate four-way hazard lights.
3. Determine the nature and extent of breakdown.
4. Call for help by two-way radio. Give as much information as possible:
a. location
b. symptoms of problem
c. assistance needed
d. number of students on bus
5. Display properly the reflective triangles.
6. Make students as safe and comfortable as possible.
7. Move students to a safe location away from bus if necessary.
8. Under no conditions should students be allowed to proceed either to home or the school by either walking long distances unsupervised or by riding with strangers.

Accident

1. Keep calm; don’t panic.
2. Activate four-way hazard lights.
3. Make radio contact with bus garage if possible, giving the following:
a. location
b. nature and number of student injuries
c. assistance needed
d. number of students on bus
e. extent of damage
4. Make a seating chart of all students on the bus at time of accident.
5. Make sure students are taken care of properly.
6. Properly display the reflective triangles.
7. Make students as safe and comfortable as possible. STUDENTS SHOULD NOT BE MOVED UNLESS THERE IS AN IMMINENT DANGER, WHICH MAKES THE RISK OF CAUSING POSSIBLE NEURAL AND SPINAL DAMAGE WORTH TAKING. DECISIONS TO MOVE STUDENTS SHOULD BE THE RESPONSIBILITY OF EMERGENCY MEDICAL PERSONNEL!
8. Move students to a safe location, away from bus if necessary.
9. Assist other who may be injured who were involved in the accident.
10. Obtain necessary information from driver of other vehicle involved in accident.
11. Obtain a written report from persons who may have witnessed the accident.

Accident – Transportation Staff will: A. Notify:

Fire Department Rescue Squad – 911
Ambulance – 911
State Police – (518) 630-1700
School Nurse’s Office.

2. Transportation Manager or designee:
Take one bus to the accident site to remove students from bus ONLY AFTER INSTRUCTED TO DO SO BY EMERGENCY MEDICAL PERSONNEL ON SCENE or SCHOOL NURSE FOLLOWING THE INITIAL ASSESSMENT OF THE EMERGENCY MEDICAL PERSONNEL ON THE SCENE OF THE ACCIDENT, the parents will be notified and asked to take the students to a family doctor.
3. Transportation Manager or designee will notify:
District Office (518) 895-2279 x 241
All parents whose students are involved by phone (Unless the student is seen at the school by the school nurse. The nurse will then call the parent)
School Nurse
Building Principal
Insurance Agency
4. Additional Useful Procedures at Accident Site:
 Do not move injured persons unless absolutely necessary, and only after the extent of injuries have been determined by thorough examination by qualified person. Exceptions to this would be, if a life threatening situation should exist, such as fire in the vehicle, then move person only the distance necessary for safety. 

Keep observers away from the injured unless the observer is trained in first aid.
Assist persons who have stopped breathing first, then those who are bleeding. If the bleeding is severe, such as in the case of amputation of a limb, then this should be handled immediately.
Keep the injured person/s comfortable, and try to maintain a cheerful atmosphere, especially with the student.)
No students are to be released to parents at the scene of the accident.

E. Reporting Accident:

1. Department of Transportation Part 722 (Reports of Accident): 722.1 “Any accident in any way involving a motor vehicle subject to department inspection, which results in the loss of life or injury of any passenger, employee, or other person, or which was caused by mechanical failure (regardless of whether or not injuries were incurred), shall be immediately reported to the department by telephone or telegraph.”
a. 722.1 “No work shall be performed on and no passenger will be transported in the vehicle until it is released by the Department of Transportation (D.O.T.).”

B. Department of Motor Vehicles: Article 22 – Accidents and Accident Reports:
a. Section 600 – Leaving scene of an incident without reporting: 1.a “Any person operating a motor vehicle who, knowing or having cause to know that damage has been caused to the real property or to the personal property, not including animals, of another, due to the culpability of the person operating such motor vehicle, or due to accident, shall, before leaving the place where the damage occurred, stop, exhibit his license and insurance identification card for such vehicle… then he shall report the same as soon as physically able to the nearest police station, or judicial officer.” 

b. Section 601 – Leaving scene of injury to certain animals without reporting. “Any person operating a motor vehicle which shall strike and injure any horse, dog or animal classified as cattle shall stop and endeavor to locate the owner or custodian of such animal or police, peace or judicial officer of the vicinity, and take any other reasonable and appropriate action so that the animal may have necessary attention and shall also promptly report the matter to such owner, custodian or officer (or if none of these has been located, then to a police officer of a nearby community).” 

c. Section 605 – Report required upon accident: “Every person operating a motor vehicle which is in any manner involved in an accident, anywhere within the boundaries of this state, in which any person is killed or injured, or in which damage to the property of any one person, including himself, in excess of six hundred dollars is sustained, shall within ten days after such accident report the matter in writing to the commissioner in such form and number as may be prescribed.” 

C. State Education Department: a. Definition of school bus per section 142 of Article 1, Title 1 of Vehicle and Traffic Law:
a. School bus. Every motor vehicle owned by a public or governmental agency or private school and operated for the transportation of pupils, teachers and other persons acting in a supervisory capacity, to or from school activities or privately owned and operated for compensation for the transportation of pupils, teachers and other persons acting in a supervisory capacity to or from school or school activities.” 

b. It should be understood that unless students are in the school bus at the time of the accident, it IS NOT considered a school bus accident. 

D. Forms – For Reporting Accident:
a. MV-104 (3/80) – This form will be used to report any school vehicle involved in an accident, but not being used in the transport of students.
b. MV-104f (6/81) – This multi copy form will be used to report any school vehicle involved in an accident that is being used in the transport of students.
c. Examples of accidents: To assist in determining if the accident is either a school bus accident or a non-school bus accident, the following examples are provided:
1. School Bus Accidents
You are a school basketball coach and you are transporting some members of the team to a school game in a school vehicle and are involved in an accident.
You are a school groundskeeper and a student was injured on the playground you put the student in a school owned maintenance truck to bring him to the hospital. En route, you are involved in an accident.
You are a housewife and regularly transport your children and four other neighborhood children to and from school, and you are paid by the school for your services. If an accident occurs while transporting the students to and from school, it is considered a school bus accident.
2. Non-School Bus Accident:
a. You are a certified school bus driver. You are involved in an accident en route to picking up your first student.
b. You are a mechanic and are testing out a vehicle contracted and used for transporting students and you are involved in an accident.
c. Emergency Drills on Buses
E. The drills on school buses required by section 3623 of the Education Law shall include practice and instruction in the location, use and operation of the emergency door, fire extinguishers, first aid equipment and windows as a means of escape in case of fire or accident. Drills shall also include instruction in safe boarding and exiting procedures with specific emphasis on when and how to approach, board, disembark, and move away from the bus after disembarking. Each drill shall emphasize specific hazards encountered by children during snow, ice, rain and other inclement weather including, but not necessarily limited to, poor driver visibility, reduced vehicular control, and reduced hearing. All such drills shall include instruction in the importance of orderly conduct by all school bus passengers with specific emphasis given to student discipline rules and regulations promulgated by the Board of Education. Pupils attending public and nonpublic schools who do not participate in the drills held pursuant to this paragraph shall also be provided drills on school buses, or as an alternative, shall be provided classroom instruction covering the content of such drills.
F. A minimum of three such drills shall be held during the school year, the first to be conducted during the first week of the fall term, the second, between November 1 and December 31 and the third, between March 1 and April 30.
G. No drills shall be conducted when buses are on routes.
H. The school authorities shall certify on the annual report to the State Education Department that their district has complied with the regulation.

E-5. NUCLEAR ATTACK

1. Many people feel that nuclear attacks are not survivable, but this is not true. The Federal Emergency Management Agency (FEMA) claims that many lives could be saved if the public knows what actions to take and when to take them. These actions however, depend on how much advance warning we have of a possible attack.
2. Realistically, there should be adequate warning of a nuclear attack. This attack would probably follow a period of mounting world tension. There should be a preparation period ranging from days to weeks. At this time, the President would direct the implementation of this country’s crisis relocation plan.
3. In the event of a nuclear attack, the Red Cross will establish shelters to house all evacuees. When notified to evacuate, act calmly, take only basic survival items with you, and abide by all rules of the shelter management team while at a Red Cross Shelter.
4. Prior to an actual attack, you will be notified in one of two ways: Attack Warning Signals: 3 – 5 minute wavering tone on Civil Defense Warning Sirens. Emergency Broadcast System (EBS): Radio and TV notification of an impending disaster.
5. If you hear the attack warning signal, remain calm and take shelter immediately. If you have a basement, go there. If not, go to a room without windows. Before moving to the basement or other room you should: a. Close all windows and drapes. b. Fill bathtub, buckets, bottles, and any other container with water. c. Turn off gas, electric, and water utilities.
6. During activation of shelters, evacuees will be admitted. If and when possible, report to nearest shelter in order to protect yourself from the harmful effects of radioactive fallout. Though you can’t see, smell, taste, or touch it, fallout is deadly. The most dangerous type of radiation is gamma, which is similar to high doses of X-rays. Time, distance, and shielding are the best defenses from radiation. When reporting to shelter keep these thoughts in mind:
a. You may have to stay in shelter from 14 to 30 days.
b. If your children are in school and an attack occurs without warning, realize they will be cared for by local authorities. You will be better able to care for them later if you survive.
7. While in your shelter, obey the rules set forth by the appointed shelter personnel. For the benefit of the shelter, it is essential for all sheltered persons to remain calm and display self-control.
8. After the attack, the primary hazard to avoid is residual radiation, otherwise known as fallout. If your shelter is the basement of your house, go to the corner of the basement that is the farthest below ground and farthest from an exposed basement wall, if there is one. If your home does not have a basement, stay in the central part of the house. These measures could reduce external radiation exposure by 90 percent.

9. Primary health problems result from inhaling or ingesting radioactive material. Some of these materials tend to concentrate in certain organs such as the thyroid gland or intestines causing severe damage. The best way to avoid inhaling radioactive fallout is to keep dust particles down to a minimum and wear a face covering. The primary way to reduce exposure through ingestion is to avoid foods that were harvested after fallout was deposited in that area. You may wash vegetables thoroughly in clean, uncontaminated water to remove the contamination (if water is scarce, do not use this method). In addition, any foods that were canned or covered may be consumed. Only consume dried or canned milk as well.
10. Drinking water that comes from covered wells would be safer for consumption. If you receive water from a pond, lake, stream, off the roof, or reservoir, there will be some contamination present. Use good judgment and protect yourself.

Emergency Response Actions

F-1. EARLY DISMISSAL
This page has been intentionally left blank

F-2. SCHOOL CANCELLATION School cancellation could be announced in the event of prolonged system failures, severe weather, or other conditions that cause a return to school to be unsafe as decided by the Superintendent or emergency designee. School cancellation will follow the same procedures as in the case of snow days/severe weather using the media, i.e., local radio stations.
F-3. STAY IN PLACE / A SHELTERING PROCEDURE
Included in the Building Level plans
F-4. EVACUATION PLAN A building evacuation is announced when occupancy of the building itself poses a danger to the students/staff. Upon receipt of an order to evacuate, all building occupants are required to exit the building and wait a safe distance from the building at a designated Evacuation Areas. If the situation warrants, students/staff may be evacuated by buses, which will be sent to a safe location. Students will not be permitted to go home. However, they will be permitted to leave school if accompanied by a parent or guardian. (Sign out sheet Appendix W)
F-5. LOCK-DOWN PLAN
This page has been intentionally left blank
F-6. LOCK-OUT PLAN
This page has been intentionally left blank.

Bus Loading Plan

All students will dismiss in a normal fashion. The buses will arrive at the usual bus-loading site if possible. During a forced building Evacuation an alternate site will be chosen for bus loading if conditions warrant. Location of loading will be conveyed to the Transportation Office before buses are dispatched.
G-1. DRILLS
At least once every school year, the school district will conduct a test of its emergency plan for sheltering and early dismissal. Such drills will not occur more than 15 minutes earlier than normal dismissal time. Transportation and communication procedures shall be included in the test. Parents or guardians shall be notified in writing at least one week prior to such drill.

1. Sheltering Drill: Upon notification of an impending actual situation or drill, Building Administrators shall direct students and staff to the designated assembly areas or to remain in classrooms as appropriate. Designated areas are as follows:
a. BUILDING DESIGNATED AREA
District Office Staff
High School
Elementary School
Transportation/Maintenance Staff Driver’s Room
2. Exterior Evacuation Areas are designated in the Building Safety Plans.
a. When directed to the Exterior Evacuation Area, students will stay with the designated staff member
b. Staff personnel at the evacuation area will supervise students their room
c. Students will be released to their assigned buses when such buses are announced. Normal bus schedules will be followed for the EARLY DISMISSAL PLAN, but moved up for an emergency, when the decision is made for an early dismissal.
3. Additional drills, including lockdown drills and evacuation to another school or community site, should also be regularly scheduled.

Chemical Emergencies

H-1. ACCIDENTS All chemical accidents, which could result in fires, explosions, medical emergencies, leaks, spills and systems failures must be reported to the Building Hygiene Officer, Building Principal and the Superintendent and appropriate emergency personnel following the District Safety Plan and the Chemical Hygiene and Exposure Control Plans in achieving a resolution to the accident. The fire alarm system should be used whenever there is danger of fire or explosion. Unless the building’s fire alarm system is explosion-proof the fire alarm must not be used in the event of a gas leak. All accidents or near accidents will be carefully analyzed with the results distributed and given to the superintendent.
H-2. SPILLS

H- 2a. MINOR SPILLS
Laboratory Instructors shall receive training in the differentiation between spills that they can clean up and spills needing specialized equipment and personnel. Only trained staff should attempt to clean up a chemical spill. If they are uncertain as to how to do so safely, or lack the proper personal protective equipment. The Material Safety Data Sheet (MSDS) will provide spill and clean up information for a particular chemical/product and should be reviewed prior to working with chemicals. Personal protective equipment, spill cleanup and containment supplies (ex: absorbent towels, socks or other absorbent mediums) should be maintained in the laboratory or in close proximity to the chemical storage area.
1. Attend to any person who came in content with a spill, wash/flush affected area and use these first aid protocols;
a. Call the school nurse
b. Phone numbers of emergency responders should be readily available, including:
Central New York Poison Control Center 1 (800) 222-1222
c. In the event of chemical contact with skin, eyes or mouth wash the affected area immediately with large amounts of clean water for at least fifteen minutes and summon the nurse immediately.
d. In the case of chemical contamination of clothing take off the item(s) of clothing immediately to avoid soaking through to the skin and if contact has occurred follow protocol above.
e. If possible, determine the chemical involved and its concentration, to assist medical personnel in treatment.
2. Alert classroom occupants to the spill and its location.
a. Non-Corrosive, Low Toxicity Materials: Use absorbents, vermiculite, paper towels or
sponge to clean up. Discard materials in the trash in double or triple bags. Remove trash
to exterior receptacle.
b. Corrosive Materials: Spread neutralizers such as sodium carbonate over spill and/or flush with large amounts of water. Sweep or mop up as required by the neutralizer used.
H- 2b. MAJOR SPILLS If a major spill (approximately one liter or more of material) occurs within the laboratory do the following:
1. Evacuate classroom/laboratory immediately. Notify the Building Principals and Superintendent of Buildings and Grounds.

2. If there are toxic fumes or danger of fire sound the building fire alarm and summon the fire department. In the event of a gas leak do not sound the building fire alarm.
3. Call 911.

Suspected Terrorist Activity

Safety Training Programs and Administrative meetings will provide faculty and staff with the proper methods for reporting suspicious activity. Situational Awareness: When you see something you think is “out of place”, ask yourself, “Does this person belong at this place at this time?” If the answer is “No, or I don’t think so”, report the suspicious activity to the State Police (518) 630-1700. Activities such as surveillance of school buildings and grounds, questions related to bus routes of travel, school hours, emergency management plans, building populations, utility locations, emergency response agencies, etc. by persons not involved in these areas, individuals from outside of the community, or suspicious individuals should be reported to the local authorities. 

Responding to Threats and Acts of Violence

The District-Wide School Safety Plan provides the framework for the Building-Level Emergency Response Plan.

1. Implied or direct threats of violence by students, teachers, other school personnel and visitors to the school are not tolerated. For definitions and consequences of such behavior, please refer to the Duanesburg Central School District’s Code of Conduct.
2. Policies and procedures for responding to acts of violence by students, staff and visitors to the school, including consideration of zero-tolerance policies for school violence, are outlined in the Building level Emergency response Plans.
3. Policies and procedures for contacting parents, guardians, or persons in a parental relation to a student in the event of an implied or direct threat of violence by a student against themselves, including threat of suicide are detailed in the Building Level Emergency Response.
4. Policies and procedures for contacting appropriate law enforcement officials in the event of a violent incident are outlined in the Building level Emergency Response Plans
5. All faculty and staff will receive Violence Prevention Training, including early warning signs, and be given a copy of the District’s Code of Conduct at the Superintendent’s Conference Day in September prior to the first day of student attendance. Staff hired after that date will receive the training by the Chief Emergency officer or designee. The Superintendent of Schools will determine if additional persons should be given such information based on facts or circumstances arising.

The District has instituted the following programs and has the following services and resource people available:

PBIS
Social Workers
School Counselors
Jr/Sr. High School Peer Mediation
New York State Troopers